Terms and conditions

Enrolment conditions

All students are required as a condition of enrolment to pay all fees due from them to the University, and to abide by and to submit to the requirements of the University’s Charter, Statutes, Ordinances and Regulations, and Organisation of the University documents as amended from time to time. These documents are published annually and copies of current versions are available on the University website.

The University also reserves the right, without notice, to make changes to these documents. Any amendments approved in the course of the academic year will be included in the current web versions of these documents. Such amendments will take immediate effect upon formal approval by the relevant body of the University.

All students from outside the European Union applying to study at the University will need to demonstrate, at the point of registration, that they have a valid immigration status to undertake the proposed studies. The University reserves the right to withdraw the offer of admission if a student cannot demonstrate that they are compliant with current visa rules

Withdrawal or variation of courses and modules

The University will use all reasonable endeavours to deliver courses and modules in accordance with the descriptions set out in this guide. However, the University keeps its courses under review with the aim of enhancing quality. Some changes may therefore be made to the form or content of courses or modules described in this prospectus.

The University is largely dependent upon public and charitable funds, which it has to manage in a way that is efficient and costeffective in the context of the provision of a diverse range of courses and modules to a large number of students. Many graduate modules and courses are also dependent upon the designation of an appropriate supervisor or tutor. The University therefore reserves the right to withdraw an offer of a place if circumstances beyond its control prevent it from offering the course or module specified, and to make variations to the contents or methods of delivery of, or to discontinue, merge or combine courses and modules, if such action is reasonably considered necessary by the University. If there are not sufficient enrolments to make a course or module viable, the University reserves the right to cancel such a course or module.

Also, if subsequent to an offer of a course or module, the designated supervisor ceases to be available, and if there is no suitable alternative supervisor, then the University reserves the right to withdraw the offer of such module or course.

If, after an application for a course or module has been accepted, it is substantially varied from that described in the guide, the student shall be entitled to withdraw from that course or module at any time up to the start of the course or module.

Once the student has commenced study, if:

(a) the University’s ability to deliver courses or other services in accordance with the descriptions provided is compromised by circumstances beyond the control of the University (ie the circumstances outlined in the ‘Force Majeure’ section below), the University will use all reasonable endeavours to minimise disruption as far as it is practical to do so;

(b) the programme is cancelled or substantially varied from that described in the guide for reasons other than circumstances beyond the University’s reasonable control, the University will use reasonable endeavours to provide a suitable replacement programme or course, but cannot guarantee to do so.

The University welcomes comments on its courses from students’ parents and sponsors. However, the University’s contracts with its students do not confer rights on third parties for the purposes of the Contracts (Rights of Third Parties) Act 1999.

Distance contracts regulations

The admissions process falls under legislation that regulates ‘contracts formed at a distance’. The contract that is created when you accept an offer is binding on the University (ie the University must admit you if you satisfy the conditions specified). After accepting an offer, you can withdraw at any time up to enrolment without penalty, the ‘distance contracts’ regulations simply reinforce your rights. Please note the terms and conditions for the International Summer School are slightly different; please refer to the International Summer School brochure.

The same regulations also require us to clarify that the services with which we will provide you, should you accept an offer from us, are as set out in the sections of this guide that detail the content and duration of our academic courses (subject to the caveats above regarding withdrawal or variation of courses and modules).

Facilities and services

The University endeavours to provide the best-possible equipment and facilities for all courses and modules and provides a wide range of support services (for example, library services, media services, computing facilities, and catering and student services).

The University endeavours to ensure that the facilities, services and equipment provided for the purpose of courses and courses are of a proper standard. Such facilities, services and equipment may, however, be provided by third parties and not by the University (for example the Health Centre or foreign universities). Although the University will endeavour to ensure that proper facilities and equipment are provided for the module or course, to be delivered to a reasonable standard, it can accept no responsibility for the nature of, and reserves the right to withdraw or change, facilities, equipment or services.

The provision of a facility or service may be subject to an additional charge (ie separate from fees). Where this is the case, the University will make this clear in advance. If a student contracts voluntarily to receive an extra facility or service (including accommodation) from the University, but subsequently fails to pay all or part of the agreed charge, the University maintains the right to withdraw the service and to recoup the outstanding charge.

Force Majeure

Neither you nor the University shall be liable for any delay in performing or non-performance of any of your or its obligations, other than an obligation to make a payment, if caused by circumstances beyond your or its reasonable control including, without limitation, any of the following: earthquake, flood, storm, act of God, or of public enemies, national emergency, invasion, insurrection, riots, industrial disputes, strikes, telecommunications failure, boycott, interruption of services rendered by any public utility, or interference from any local, national or supranational government agency or official.

The above limitations will not apply insofar as any liability may not be excluded under the Unfair Contract Terms Act 1977.

Students’ property

While the University takes all reasonable precautions to ensure the safety and security of students on the University campus or occupying University-managed accommodation, the University cannot accept responsibility, and expressly excludes liability, for loss or damage to students’ personal property (including computer equipment and software), including any financial or other consequential loss where such loss or damage is a result of theft, fire, flood, computer virus or any cause related to University computer facilities, or any other cause, except where such loss or damage is caused by the University’s negligence.

It is recommended that students insure personal property against the risk of loss and damage.

Car parking

Parking on campus is restricted. Charges apply to all students (and staff) who are allowed to park on campus, except those with disabled parking permits. Students living on campus are not allowed to park on campus unless they have disabled parking permits or families living on campus.

Acts by other students and nonmembers of the University

The University cannot be held responsible for any injury to a student, financial or other loss or damage resulting from such injury, or for damage to property, caused by any other student, or by any person who is not an employee or authorised agent of the University.

Financial or other loss

The University cannot accept responsibility for any financial or other loss suffered by a student as a consequence of any of the matters in respect of which liability is excluded within these terms and conditions.

Fees

Fee information will be published online from autumn. For further information please contact the Sussex Abroad Office: E sussexabroad@sussex.ac.uk

If you withdraw before the end of your course, you will not automatically be eligible for a refund of fees. However, if you wish to be considered for a refund, you should submit your request in writing to the Financial Accounts Office. A refund will only be made for each paid, complete term of non-attendance and will be on the basis of 40 per cent for autumn term, 40 per cent spring term and 20 per cent for summer term. Refunds are not due if you attended part of them.

Data protection

Should you decide to apply to Sussex, we will use the information you provide for the purpose of administering your application during the admissions cycle. Should you be admitted to the University, this information will be carried forward to your formal student record, which holds data in electronic and paper form on your personal details, academic and administrative history and on relevant financial transactions. This information will be used to administer your studies, including welfare support, security and disciplinary purposes, and equal opportunities monitoring. Please note that certain information will also be passed on to your home institution in order that they can maintain a record of your studies at the University of Sussex. Otherwise, your application details will be used to produce anonymous statistical data and thereafter will be destroyed.

Once you register as a student here, we are also required by law to collect and provide information to certain external agencies including the Higher Education Statistics Agency. After you leave, those parts of your student record that we need to retain (eg basic registration details, results and your address, and any papers that may be required in relation to matters that are still outstanding) will be archived. Basic information will also be passed to our Development and Alumni Relations Office to create an alumni database. The remaining information will be destroyed. Throughout, your personal data will be held in accordance with current data protection legislation.

Publishing statement

Every effort has been made to ensure the accuracy of the information contained in this prospectus at the time of publication (July 2014), but the University cannot accept responsibility for errors or omissions.

Every effort has been made to trace holders of copyright. The University regrets any unwitting infringements and would be pleased to hear from copyright holders.