Understanding the brief
When it comes to writing a good report, understanding the brief is probably the most important thing you need to do! Here are some tips:
Read the brief
Make sure you understand exactly what you are being asked to do. If you don't understand a word or phrase, look it up. If you are still not sure what you need to do, check with your tutor.
Consider your reader
A report should be informative, so think about who you are informing. What does your reader want to know? You might be asked to write for an imaginary reader, such as a business client. In this case, think about why they want the report to be produced - for example, to decide on the viability of a project.
If you are writing your report for your tutor, they will want to know that you can communicate the process and results of your research clearly and accurately, and discuss your findings in the relevant context.
Check which sections you need
Reports come in different shapes and sizes. Make sure you know which sections to include. If you are not sure, check with your tutor.
Know the scope
The word count and submission date will help you work out the scope of your report. The longer the word count, the more background and discussion you will need. The more time you have been given, the more depth you will need.
Activity - Identifying the audience and purpose
Understanding the brief checklist
Look at a brief you have been given for a report. Ask yourself:
- Who is the intended audience?
- Why is the report needed?
- What do the audience want to find out?
- What sections does your report need?
- How long should the report be?
- When is the deadline?
