Find out about our events policies including how to register for an event, book a public lecture or get a refund if you need to cancel.
All alumni are welcome to attend all advertised events both in the UK and internationally. The most up to date event details will always be available on our website. All events organised by Development and Alumni Relations (DARO) will publicise a registration deadline date and the name of the event organiser. The event organiser is responsible for all questions regarding cancellations and refunds.
Online booking is available for most events and is the fastest way to secure your place. If the event is sold out online, contact the Corporate and Alumni Events team on firstname.lastname@example.org to add your name to the waiting list.
Most events organised by the DARO office do not require a ticket. However, for any event that does, your ticket will be sent to you in advance as part of the confirmation email which you will receive between three to five working days before the event. If the event is booked through Eventbrite, please have your confirmation with the bar code ready with you to scan at the event.
The lectures in this series are usually free of charge and open to all however all events have a limited capacity and therefore require pre-booking. If you have booked a seat and are unable to attend we would be glad if you let us know so that we can re-allocate it.
From time to time details of the events change and/or are subject to cancellation due to circumstances beyond our control. In the event of a change to the publicised programme we will endeavour to inform people who have registered for the event by email, which is provided at the time of booking. Please be aware that if you have checked the "receive no email" box, you will not receive this information.
Booking events with an attendance fee
Payment must be made at the time of booking to secure your place at an event where there is an attendance fee. All places will be at risk of being reallocated if a payment is not received within five working days of the request and it is the responsibility of the participant to ensure that payment is made within this time frame. We are unable to accept "pay on the day" requests unless a prior agreement is made with the Events Team. Please retain your confirmation email for your records and as proof of payment.
Refunds and cancellations
Ticket refunds can be processed up to one week before the event or as stated at the time of booking. No refunds will be made after this time and all refunds will be made using the same payment method as was used for original transaction. Payments by credit card will be refunded to the same credit or debit card, payments by cheque will be made by cheque or BACS transfer.
As with our public lectures programme, from time to time, details of the events change and/or are subject to cancellation due to circumstances beyond our control. In the event of a change to the publicised programme we will endeavour to inform people who have registered for the event by email, which is provided at the time of booking. Please be aware that if you have checked the "receive no email" box, you will not receive this information. If an event is cancelled, full refunds will be given within four weeks of the date of cancellation.
Event payment refunds required as a result of any administrative errors by the University of Sussex will be made in full.
If you need to cancel your attendance at an event for which you have paid, please consider requesting that your event registration be re-directed as a gift to the Sussex Fund where it will be used to enhance the experience of current and future students.
We operate a refund policy. If by chance you should donate in error, you must inform us within seven days so that a refund can be made. To defray credit card charges incurred we will refund as per above. If the donation error is caused by our systems we will refund your gift in full.
The University photographer will be present at most University events and any resulting images taken may be included in future publications or on the University's website. If you do not wish to be included in any of these images, please opt out by contacting the Corporate and Alumni Events Team: email@example.com
Updated October 2022
Your safety at our events is of utmost importance. All our events are subject to a thorough risk assessment in advance, and we are continuously monitoring, and responding to, government guidelines.
Although Government restrictions on social distancing and capacities have been lifted, we still have a number of safety measures in place for events organised by the Corporate Events team. If you are unsure of whether the event you are attending is organised by the central team, please get in touch with firstname.lastname@example.org who will be able to advise.
To make our events safe for everyone, we’re implementing the following safety measures:
- We have enhanced cleaning measures in place so that the venue is cleaned before your arrival, including restrooms, and other high use areas.
- Venues have been chosen with ventilation in mind, and this will have been checked before the event.
- We will have hand sanitising stations at the entrance to event venues on registration desks as well in high density public areas.
- Face masks will be available at our event venues for those that may prefer to wear them.
- We consider the venue capacity and number of required attendees by slightly under-booking our events to allow for social distancing for those that prefer it.
How you can help:
To keep our guests and staff safe, we ask that you consider the following questions, and politely request that you do not attend one of our events if the answer to any of these questions is ‘yes’.
- Have you tested positive for COVID-19 less than 5 days prior to the event and have not subsequently obtained a negative lateral flow test result?
- Are you displaying symptoms of COVID-19?
- Do you live with somebody or have been in close contact with somebody who you know has tested positive for COVID-19 within the last 5 days, and have not subsequently obtained a negative lateral flow test result?
You can find out more about the University’s response to Covid here.
As part of our sustainability initiatives we always offer venues close to good sources of public transport and would encourage guests to attend by either by bus or train. If this is not possible, do consider car-sharing with your friends that may be coming along.
Please bring with you your own water bottles as there will be water stations available for refills. You are also encouraged to bring along your own mug for hot drinks where appropriate as there will be limited disposable cups on site.
We only cater to the number booked to avoid food wastage so kindly let us know if you are no longer able to attend.
There is no need to print out an email confirmation and bring it on the day. If you have booked a place, we will have you on the guest list.
There will not be a printed programme on the day, so please do refer to the timetable in your confirmation email. If you do decide to print it yourself, please remember to recycle.