Technology Enhanced Learning at Sussex

Managing Panopto Recordings

Once a recording has been completed it will automatically be published and become available to students. If you wish to delay the recording being published you can change the "Availability" setting for the recording or for all recordings in the module (see "How do I manage the availability of my recordings?").

By default a recording will automatically become available to students when it has finished processing. If you wish to control the availability please follow the instructions below. Note that there are separate sets of instructions based on whether you have yet to make the recording or have already done so.

If you have yet to make the recording: 

If you are yet to make a recording and wish to manually control when it becomes available the easiest way is to alter the folder the recording is saved to.

This is done directly before starting the recording at the Create New Recording screen. On this screen locate the Folder dropdown: 


Within the dropdown locate and click the folder called My Folder:


After having done this you can start recording your video. When you finish recording your video will be saved in your My Folder and will not be available to anyone but yourself.

When you wish to make your recording available to students you will need to move the video from your My Folder to the appropriate module folder. At this point it will become available to all students on that module. Please see Panopto's Guide to Moving Recordings for guidance on moving a recording.

If you have already made the recording:

If you have already made a recording and wish to make it unavailable to students go to your module and click Panopto Recordings.

Within the Panopto Recordings screen locate the relevant recording, hover your mouse over it and then click the Settings button.


Within the Settings screen you will find yourself on the Overview section, scroll to the bottom of the Overview section until you find an option marked Session becomes available, click the bottommost setting:


Adjust the until date to any day that has already passed, such as yesterday:


The recording will now be unavailable to students. To make it available to students go back to Settings. Scroll down to the Session remains available section and select the option marked with its folder (forever):


The recording will now become available to the students on the module.

Yes, you can copy and move recordings in just a few short steps. Follow Panopto's guidance on how to copy and move recordings.

When you copy a recording you will have to decide if you would like to make a reference copy or a full copy of the recording. We advise making a reference copy of a recording first, you can then convert a reference copy to a full copy later if needed. An explanation of each copy type can be found below: 

Reference Copy

A Reference copy  is linked to the original recording's streams, table of contents, captions quizzes and any edits made to the timeline. You can only modify certain settings such as the copied recording’s name, folder or access on  the copied recording.

If you edit the original recording's streams, table of contents, captions, quizzes or any edits made to the timeline, then these changes will also be applied to reference copies of the recording. 

A reference copy can later be converted into a full copy.

Please see Panopto's learn about video reference copies guidance page for more information

Full copy

A full copy is a separate Panopto recording that allows you to modify any settings on the copied recording.

A full copy is not linked to the original recording, so if you edit the original recording then any edits will not be applied to full copies of the recording. 

A full copy cannot be turned into a reference copy.

You can use the tool in the Rich Content Editor within Canvas to embed any recording you have access to. Follow Panopto's guidance for embedding a recording in a Canvas Page with the RCE.

Yes, Panopto gives you a range of sharing options. You can share your Panopto recordings with specific people and groups, within Sussex or outside the University, should you choose. Find out more from Panopto's guidance:

If you need to use a recording from last year, we recommend you make a copy of the recording and move it to the folder for this year's module. This will ensure that it is visible to students in the Panopto Recordings area of the module. Follow Panopto's guidance on how to copy and move recordings.

You can also embed the recording in a Canvas page, although this will not make it available in the Panopto Recordings area. Follow Panopto's guidance for embedding a recording in a Canvas Page. 

Yes, you can download a video or audio file of your recording (as an MP4 file). With the video file you can choose from several display options. Follow Panopto's guidance on how to download audio or video streams.

Your students will also be able to download an MP4 version of your recording from the playback screen or the mobile apps. This allows students to watch an offline version of the recording in situations where they have limited or no access to the internet.

Yes, you can do this by clicking on the settings of a video and editing the folder it is in. Follow Panopto's guidance on moving a recording to a different folder.

You don't need to do anything. Students can access the recordings through a web browser or the Panopto mobile apps for iOS and Android. They can also save a version to watch offline, for those situations where they don't have access to the internet. Students tell us this provides valuable flexibility for their study routines, allowing them to incorporate study time more easily alongside other commitments.

The "Everything" folder within Panopto contains every recording that your individual account has access to, this can include your own recordings, recordings others have shared with you and recordings that have been shared institutionally wide. The "Everything" folder will appear differently for each user depending on which recordings they have access to.

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