Summer terms and conditions
Our terms and conditions 2020
Our terms and conditions are part of the contract between You and the University, and include areas such as:
- changes to Your programmes and modules
- facilities and services
- policies and procedures.
The University of Sussex Summer School Terms and Conditions Academic Year 2019/2020
- Contract Information
In these Terms and Conditions the following expressions have the meaning below:
means a clause in these Terms and Conditions.
means the Terms and Conditions, Relevant Documents, Offer, and Prospectus.
means the completion of Registration by arriving on campus and having Your passport scanned by one of the team to check Your visa details.
means Your prospective or registered module or modules of study at the University Summer School.
means any offer letter from the University’s Summer School team made by the University to You for a place on the Summer School.
means the Summer School website at https://www.sussex.ac.uk/study/summer-school.
means all the fees for a Session on the Undergraduate Summer School and Physics Undergraduate Summer School including (but not limited to) Tuition Fees, accommodation and social activities for each Session as stated on Our Website and set out in Your Offer.
means the online information for the Summer School as at the date we make an offer to You.
means the pre-enrolment period between 26 May 2020 and 8 June 2020 when You are asked to confirm details and pay the remaining Programme Fees. See Our Website for more information.
means an enforceable agreement between the University and Your Home University detailing terms for Your nomination to the Summer School and the payment of Your Programme Fees.
means the University’s regulations and policies as they apply to You, and supplemental agreement such as accommodation licenses, or any other document referred to throughout the Terms and Conditions, which may be amended from time to time.
means one session of study at the Summer School.
“Student”, “You” or “Your”
means Summer School Students; applicants or students to either the Physics Undergraduate Summer School or the Undergraduate Summer School.
means the University of Sussex Summer School within which the Undergraduate Summer School and Physics Undergraduate Summer School run.
Summer School Period
means the period of 22 June 2020 to 14 August 2020 within which Summer School Modules run.
Terms and Conditions
means this document.
means the number of fees detailed on Our Website that relate to the teaching and assessment components of the Programme Fees.
means the University of Sussex.
In the event that the provisions of these Terms and Conditions conflict with or there is any inconsistency with the Relevant Documents, the provisions of these Terms and Conditions shall prevail.
The headings in these Terms and Conditions are for ease of reference only; they do not affect its construction or interpretation.
A reference in these Terms and Conditions to a statute or statutory provision is a reference to it as amended, extended or re-enacted from time to time and includes all subordinate legislation made from time to time under that statute or statutory provision.
2. The Contract
By accepting Your Offer, You agree to be bound by the terms of the Contract from the date You accept Your Offer and for the duration of Your registration and enrolment at the University.
Nothing within this Contract shall be construed as annulling or amending the University’s Instrument and Articles of Government.
The Contract takes effect from either the first day of the Summer School or Your acceptance of any Offer made by the University, whichever is earlier.
3. Right of cancellation
As the Contract between You and the University is made exclusively by means of distance communication, You may withdraw Your application, cancelling this Contract, by informing the University in writing to firstname.lastname@example.org within fourteen (14) days of accepting the Offer (‘the cooling off period’). We will then provide You with a full refund of the tuition fees and any other Programme Fees which You have paid. Read more about the Summer School Refund Policy.
If within the cooling off period, You have moved into University accommodation or attend classes on Your Module or You withdraw or cancel the Contract outside of the cooling off period but before 31 May 2020, any refund will be subject to our Summer School Refund Policy and a deduction of a £150 administration fee. We will not issue refunds for withdrawals made after 31 May 2020 unless the withdrawal is made within the cooling off period as per clause 3.1.
If You withdraw or cancel the Contract on or after 22 June 2020, a refund of Programme Fees will only be made in extremely limited circumstances detailed in our Summer School Refund Policy.
4. Provision of Information and qualifications
The Offer the University makes is subject to You satisfying the academic and language requirements for admission to the Summer School as set out at Entry Requirements on our website. It is Your responsibility to ensure that your level of English proficiency and Academic ability is at a suitable standard for Undergraduate Summer School Study.
You will use all reasonable care in disclosing to the University full and accurate academic and personal information as is required for application, admission and Enrolment on the Summer School.
As soon as reasonably practicable, You will inform and continue to keep the University informed of any changes to the information You disclose under Clause 3.2.
The University may require You to provide satisfactory evidence that You have met all the requirements to be able to study on the Summer School at the University. Failure to provide such evidence when requested will result in the withdrawal of Your application. We will verify the authenticity of documentation required to evidence Your qualifications prior to admission as appropriate.
If the University discovers You have been dishonest in the information You provide under Clause 3.1, 3.2 or 3.3, or that You have withheld relevant information, the University may terminate this Contract and withdraw You from the University.
- Your Application
5. International Students
When You apply to study at the University, You will need to demonstrate, at the point of Enrolment, that You have a valid immigration status to undertake the proposed studies. This refers to a valid short-term study visa. If You fail to demonstrate that You have a valid immigration status the University reserves the right to prevent You from enrolling on the Summer School resulting in You not being able to attend any classes for Your Module until the situation is resolved. You will also be asked to leave the UK at the earliest opportunity in order to obtain the correct short-term study visa upon re-entry.
On occasion, the University will need to contact the UK Home Office to clarify details on outstanding visa applications and previous immigration history. By accepting these terms and conditions, You consent to the University contacting the UK Home Office on Your behalf and the UK Home Office releasing such information to us
Your Programme Fees for Your chosen Session or Sessions at the Summer School will be as set out at Fees on Our Website.
There may be other related costs and expenses for some modules, which are in addition to the Programme Fees, such as lab fees and travel costs. Where possible these will be kept to a minimum and You will be notified in advance if there are any additional costs for Your Module. Please see our Undergraduate Summer School and Physics Summer School module pages for information on the modules to which additional costs may apply.
If You are offered a place on the Summer School You will be asked to pay the Tuition Fee for one Session within four weeks of receiving Your Offer or by 31 May 2020, whichever is sooner. If You do not pay this fee Your place on the Summer School is not confirmed and we will not be able to process Your application further.
Your remaining Programme Fees must be paid at Registration. If You have outstanding Programme Fees at the time of Enrolment, You will not be able to attend classes until all outstanding Programme Fees have been paid.
Your rights of cancellation and refund are subject to Clause 3 of these Terms and Conditions and the Summer School Refund Policy. Any request for a refund in accordance with these terms and conditions shall be made to email@example.com.
If any error is made in Your Offer, the Programme Fees due and payable will be as stated on Our Website. Any errors will be notified to You as soon as possible.
Clauses 6.3 and 6.4 do not apply if Your attendance on the Summer School is supported under the terms of an extant Relationship Agreement which includes a provision for payment of Your Programme Fees to the University by your Home Institution.
7. Course changes
The Offer refers to the offer of a place on the University Summer School and will indicate the provisional Module that You have been allocated. Final Module allocation will be confirmed as soon as possible prior to Registration.
The University will use all reasonable endeavours to ensure that any changes to Your Module that are considered to be required are kept to a minimum. The University reserves rights to make minor variations to Your Module including, but not limited to, content, the number of contact hours, the method of assessment or the method of delivery. If the University needs to make any major changes to Your Module we shall bring these to Your attention as soon as possible.
Circumstances may lead us to withdrawing Your Module and this could include low enrolment numbers, staff unavailability and major curriculum change. If this happens, we will endeavour to notify You as soon as possible and automatically allocate Your second choice module for Your Session, where possible, as stated on Your application form.
You reasonably believe that proposed major changes as notified to You in clause 7.2 will prejudicially affect You; or
You are unhappy with the replacement module provided under clause 7.3, or if the University is unable to provide a suitable replacement module under clause 7.3; or
None of Your module preferences as stated on Your application form are available
You may cancel the Contract and withdraw Your application.
If You withdraw your application and cancel this Contract in line with Clause 7.4 You will be entitled to a refund of all Programme Fees paid to date (even if the cooling off period has expired) without the deduction of an administration fee. We recommend that You do not incur any non-refundable expenses, such as flights, until Your Module has been confirmed. These costs will remain Your responsibility and are not covered by these Terms & Conditions.
All Students who have accepted their offer on the Summer School will be automatically allocated a single room in our East Slope on campus residences (“University accommodation”). The cost of accommodation is included in the Programme Fees.
A standard fee applies to all our on campus rooms irrespective of facilities and is included in the Programme Fees for the Summer School.
Details of Your University accommodation will be provided in advance of arrival.
In the event that East Slope accommodation is not available then suitable alternative on-campus University accommodation will be provided.
9. University Obligations
The University will use all reasonable endeavours to deliver Your Module with reasonable care and skill and in accordance with the description applied to it in the Prospectus, and the University shall explain the academic requirements for the Summer School to You via the Summer School website. If there is a change to Your Module, Clause 7 of these Terms and Conditions will apply.
The University shall provide You with access to the necessary equipment and facilities in order for You to undertake Your Module.
To enable the University to discharge its safeguarding obligations, we require You to immediately disclose any relevant “unspent” criminal convictions by contacting firstname.lastname@example.org. You will also be required to declare at Enrolment whether You have any “unspent” criminal convictions. The University’s Criminal Convictions Panel will consider any relevant unspent conviction disclosed. Certain criminal convictions may result in Your Offer being withdrawn or conditions being imposed to allow You to take up Your Offer at the University. Please see the University's policy for more information on criminal convictions. Processing of your personal data will be carried out in accordance with Our data protection policies and privacy notice.
You will act in accordance with this Contract. On arrival at the University You must meet the University’s expectation that You will maintain a good standard of conduct in line with the University’s regulations. If You do not, the University may take disciplinary action against You under the regulations for student discipline contained in the Relevant Documents. One of the possible outcomes of such an action is that Your Contract with the University may be terminated resulting in You being removed from the Summer School.
If, prior to Your first day of tuition at the University, it comes to the University’s attention that You have acted or threaten to act in a way which threatens the health or safety of any other member of the University, its employees or other students, or threaten to do any illegal acts (such as dealing controlled substances, or causing physical damage to anyone or thing), the University will withdraw Your admission.
You must meet the academic requirements of the Summer School, including but not limited to: submission of coursework and other assignments, attendance at examinations and attendance at lectures, seminars, supervisory meetings and any other such teaching.
If You do not submit the required coursework for Your Module or do not turn up for the required examinations or in-class tests there will be no opportunities for re-sits/re-submissions; nor are there opportunities for re-sits/re-submissions in the event of a low pass or failed grade for any Module taught as part of the Summer School.
You agree to comply with the policy on Academic Misconduct as published in the Examinations and Regulations Handbook.
You will pay all Programme Fees as and when they fall due, in accordance with Our Website, Your Offer and these Terms and Conditions unless your attendance on the Summer School is supported under the terms of an extant Relationship Agreement which includes a provision for payment of Your Programme Fees to the University by your Home Institution.
11. Limitation of Liability
Nothing in this agreement will limit the University’s liability for:
death or personal injury caused through the University’s negligence; or
any fraud or for any sort of other liability which, by law, cannot be limited or excluded.
The University will not be liable for any injury sustained which was caused by another student or by any person who is not an employee or authorised agent of the University.
The University will not be liable for any loss or damage to Students’ personal property (including computer equipment and software), including any financial or other consequential loss where such loss or damage is a result of theft, fire, flood, computer virus or any cause related to our computer facilities, or any other cause, except where such loss or damage is caused by our negligence. It is recommended that You insure personal property against such risk of loss and damage.
Neither You, nor the University, will be liable for failure to perform any obligations under this Contract if the failure arises from circumstances that are beyond that party’s reasonable control. In the case of the University, circumstances beyond its reasonable control include but are not limited to industrial action or similar action by University staff. The University must take reasonable steps to ensure that the consequences of failure to act in accordance with the terms of this Contract are kept to a minimum.
12. Your Data
The University will process Your personal data in accordance with the UK Data Protection legislation, and our data protection policies contained in the Relevant Documents. We may share Your data with third parties, which we will do in accordance with our policy on data protection and privacy notices.
Once You are registered as a Student the University is required to collect and provide information to certain external agencies including the Higher Education Statistics Agency (or any replacement body from time to time). Read their data protection notice. After You complete Your studies, we will retain basic registration details, results and Your address, and any information that may be required in relation to matters that are still outstanding. Basic information will also be passed to our Development and Alumni Relations Office to create an alumni database. The remaining information will be destroyed.
The Contract, including these Terms and Conditions, constitute the entire agreement between You and the University, and supersedes all previous agreements between You and the University, whether written or oral.
The terms of the Contract shall not be enforceable by any party who is not a party to it.
Parking at the University is restricted, and managed in line with parking policy.
If any provision of this Contract is deemed unenforceable, in whole or in part, by any court or competent authority, the remainder of the Contract shall continue in full force and effect.
The Contract and any dispute or claim arising out of or in connection with it shall be governed by and construed in accordance with the law of England and Wales and subject to the exclusive jurisdiction of the courts of England and Wales.
14. Concerns and Complaints
If You have a complaint or concern about your application or whilst studying at the University, or any academic or personal circumstances arise that You consider prevent you from continuing on the Summer School, You are advised to contact the Summer School Office (email@example.com) at the earliest possible stage.