Library

Frequently asked questions

An APC is a fee paid to the publisher to cover research paper publishing costs. With production costs then covered, the article can be made free at point of access. The cost of publication is moved from the reader (via subscriptions and pay-walls) to the author (via the APC).

Green Open Access means making the full text of your research article publicly available via Sussex Research Online or a subject based repository. See below for how to go about making your output available through Green Open Access.

Gold Open Access is where a paper is published immediately as OA in an online journal and stored in the publisher’s system. To cover the costs of Gold OA, publishers normally charge a fee to the author or their institution, known as the Article Processing Charge (APC - see above). The version of the paper published as Gold OA is the publisher’s final (formatted) version.

You can make your work Green Open Access by making the full text available via Sussex Research Online (SRO) or a subject specific repository.

  • Add the details of your item to SRO following this guide.
  • Upload a version of your paper. Different publishers have different rules as to which version of your article can be uploaded, but the most common is the author's accepted version (i.e the final version of your document after all peer review changes have been made). Most publishers do not allow their own PDF to be used (i.e. the version available on their website with their branding and layout).
  • Deposit your item in SRO and the Library team will doublecheck that the appropriate version has been uploaded and apply any embargo period to your item before it goes live.The bibliographic details will then display on your web profile, and the full text of your work will be available through SRO either immediately or after the embargo period is over.

  • Check what your funder mandates around Open Access and embargoes. The Library Open Access team are happy to help with any questions.
  • Use SHERPA/Romeo to see which version of your paper you are allowed to make available through a repository such as Sussex Research Online. Most publishers will allow use of the author’s accepted version; this is the author’s final version including all the amendments post peer-review, but not the publisher’s copyedited PDF. Funders will generally require the author's accepted version to be deposited.
  • Use SHERPA/Romeo to see if an embargo period applies. If your research funder requires you to publish Open Access and specifies it must be within a certain time period you will be able to check to see if your chosen journal complies.
  • Upload your item to SRO or a subject specific repository
  • If an embargo does apply the SRO team will add restrictions to your item so that it can only be viewed after the embargo period. This check is always done by the SRO team before making items live.
  • If you are publishing the output of funded research, where applicable make sure your item acknowledges your funder, references the grant code and includes a statement on where underlying data can be accessed. Check the re-use license required by your funder, who may specify that your item is made available under a CC-BY or equivalent license.
  • When your record is completed, deposit it in SRO and the team will check the details and make the record live. The bibliographic details will then display on your web profile, and the full text of your work will be available through SRO either immediately or after the embargo period is over.