Human Resources

MyView Paid, Unpaid & Volunteer Leave, and Sponsored Staff Travel

Please note that paid leave does not currently include research leave for academic teaching faculty.  Please continue with the current process for this leave.

MyView can be used to request short term paid and unpaid leave, we would advise you to discuss this with your line manager first and also to read our policies if you are unsure if the leave you are requesting should be paid.

Paid Leave

Can we use the Paid Leave option to record leave carried forward from 21/22?

Yes, you and your manager will need to have a record of how much leave you are carrying over as there will not be a record of entitlement on MyView.

You can click on 'Request' on your MyView dashboard and then click on Book New Leave, choose Paid Leave and insert a comment for your manager such as 'using up my remaining leave from 21/22', your manager can then approve this leave and it will show in your team calendar.  

Once your 21/22 leave has been used, you can then book holiday via MyView.

At the end of the leave year 22/23, MyView will automatically carry over any outstanding leave of up to 5 days pro rata to the next leave year. 

Requesting time off for a medical appointment

From your dashboard, click on the dropdown and choose 'book new leave', then choose 'paid leave'.

You can use the comments box if required, then choose the date and time of the appointment and choose 'medical appointment' from the dropdown.

This request will go to your manager and they can then approve.

A screenshot of the MyView "book new leave - paid leave" screen, with a circled dropdown menu specifying the leave to be a paid medical appointment

Requesting flexi leave or lieu (TOIL) days

These days can be recorded in MyView using the reason 'other paid leave' and remarking in the comments box that this is flexi leave. We would suggest that this is used for half or full days flexi and not for one or two hours.  MyView does not record an entitlement for this leave so it will need to be monitored using your current flexi system/spreadsheet.

 Unpaid Leave

Requesting general unpaid leave

Unpaid leave can be requested via MyView and the approval will go to your line manager and then directly to the Payroll department.

If you are requesting unpaid leave for more than two weeks we may need to contact you and your manager to establish who will be paying your pension contributions during this time.  If you receive a request for this information please ensure it is returned immediately so that a letter can be written to you to confirm the details. 

Requesting compassionate, dependents and parental leave

Before requesting unpaid leave for these reasons please ensure you have read and discussed the policies with your line manager.

Volunteer Leave

How do I find out more about volunteer leave?

Please see the Staff Volunteering Policy and procedure for more information, this can also be found on the Sustainability policies website.

Requesting Volunteer Leave

Firstly, please ensure you have discussed this leave with your line manager before you submit this request.

To book Volunteering leave, select the "Book New Leave" dropdown option from the Leave Management widget on the front page of MyView.

A screenshot of the MyView dashboard, with the "Book new Leave" button highlighted

Then select "Volunteer Leave" from the list of available leave types.

A screenshot of the different types of leave requestable in MyView, with "Volunteer leave" circled

Booking full days of volunteer leave:

A screenshot of a full day of Volunteer leave being reqested, with the date entires and the submit button being highlighted

In order to request a single full day's volunteering leave, enter the same start and end date, and select the Full Day option - MyView will then fill in the Total Time field according to the working pattern associated with your MyView account, if this needs to be edited please submit a Working Pattern form from the "My Forms" dropdown on the left hand side of MyView.

Please remember to scroll down slightly to show the "Confirm" button and to click it after all details have been filled in, otherwise the submission will not be recorded.

Booking part days of volunteer leave:

A screenshot of the MyView part day volunteer booking screen, with the hours and the submit button highlighted

In order to request a part day's volunteering leave, please click the "Part Day" button after filling in the start and end dates, and then enter the number of hours to be taken off work.

Please remember to scroll down slightly to show the "Confirm" button and to click it after all details have been filled in, otherwise the submission will not be recorded.

A screenshot of the MyView Leave submitted message

Only when you are shown this message has the Volunteer Leave request sucessfully been sent to your manager for approval.

 Sponsored Staff - Recording Business Travel (Launch Date TBC)

Information for Sponsored Staff

As a member of staff who holds a sponsored visa, you will no doubt be aware of the University’s obligations to make reports to UKVI regarding changes to your job, which includes time spent away from campus for work purposes.

Historically, we have requested all sponsored staff to complete absence monitoring spreadsheets on Box so that the HR Compliance team can review the information and make reports as necessary. However, we are pleased to confirm that this can now be done through MyView.

Similar to how you request annual leave through MyView, all your business travel can now be recorded through a special module in MyView.

Please note that this is not a tool to request approval for business travel. You must still authorise the trip with your manager beforehand. Annual leave and sickness can still be requested and approved through MyView as normal.

If you have any queries about this new business travel recording module, please don’t hesitate to get in touch with the HR Compliance team at hrcompliance@sussex.ac.uk or see their webpage for further information.

How to record business travel for sponsored staff

1. Choose ‘Book new leave’ from the dropdown menu on your dashboard.