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• Requesting holiday and notifying absence on MyView
• • MyView holiday entitlement
  • MyView holiday request process
  • MyView amending or cancelling holiday
  • MyView for Managers - authorising leave
  • MyView - Frequently asked questions
  • MyView for Managers - delegation
  • MyView for Managers - calculating entitlement when leaving
  • MyView recording sickness absence
  • MyView Paid, Unpaid & Volunteer Leave, and Sponsored Staff Travel
  • MyView Forms
  • For Staff
  • For Managers

MyView - Frequently asked questions

General

1. How do I check that my job title, hours and line manager are correct on MyView?

It is important to check this information the first time that you use MyView and when you change roles or hours.

Click on the person icon and View Details:

Click on appointment history and expand your current post to show the details:

If your new appointment/hours are not yet showing, please note that this will be updated in the month that they change.  This action should take place by mid-month. 

You can also check who your manager is by going to My Leave and Team Calendar on the left hand side and then clicking Team Leave Calendar. If you do not see your managers name it may be because their post is vacant and currently being recruited to. If this is the case, your request for approval will go directly to the line manager above.

 

2. How do I let HR know that I work full time compressed hours or shift work

If you are a full time member of staff but you do not work the normal pattern of your weekly hours spread evenly from Monday to Friday, you will be classed as compressed hours/shift work.  

You will need to inform HR if this is your work pattern as they will need to change your position status on MyView to enable you to record the correct number of hours on the days that you work.  Once MyView has been updated you will see a 'Confirm Planned Work Time' box on your holiday booking screen, if you do not see this box it will mean that the system has not yet been uopdated.

You can notify HR via the Working Pattern form on MyView or if you are transferring positions or you are a new starter, there is a section on the appointment form to state this.

Please be advised that HR will update MyView in the month that your new position starts, so you may need to wait until later in the month to see this status updated.  If the 'Comfirm Panned Work Time' box does not appear ,you should contact the HR Systems Team to let them know.

Once your status has been changed, your annual leave allowance will now be recalculated from the date of the change and you will be responsible for booking the hours you would have worked on the bank holidays and minimum service days that fall on your normal working days.

3. I will be Acting Up as a manager, how do I see my direct reports?

There are two ways to see your new direct reports when you are temporarily Acting Up.  

1. The manager in the position you are acting up to, can delegate these staff to you so that you will now approve their leave.  Please note that the sickness notification will still only go to the manager.
   
   OR
   
   
2. You can complete the 'Add a staff member' form to notify HR that these staff should now report to you. Please remember to notify HR when your Acting Up period has finished.

Holiday

1. Can we request Flexitime in MyView?

Yes, if your team operates this process and you would like the time to be reflected in your team calendar.  You can request this via Paid Leave and then choose 'Other Paid Leave', in the comments box you must state that this is Flexitime to make your manager aware.  We would advise that this is only used for half day or whole day requests and not for one or two hours.

This entitlement is not recorded in MyView so you will need to continue with your current recording system or flexisheet.

2. I am on a fixed term contract, is my holiday pro-rated?

Yes, the holiday entitlement that you will see has been pro-rated to the end of your fixed term contract. Remember to book your bank holidays and minimum service days if you are part time or you have notified us that you are working compressed hours or shift work.

If you do not take all of your annual leave before you leave the University your manager will be required to let HR know by email, as this will not automatically be taken from MyView.

3. I am on a secondment, is my holiday pro-rated?

No, as you will likely to be staying in your secondment or returning to your substantive post, your holiday entitlement is calculated to the end of the leave year.  This is to enable you to be able to book holiday beyond the end date of you secondment.

4. How is my holiday calculated?

Please see further information regarding your leave entitlement.

5. How is holiday calculated when I leave the University?

Please see further information regarding holiday entitlement upon leaving the University.

6. How do I check my working pattern?

1. Working patterns are only available for part time staff or those working full time compressed hours. The working pattern will assist when booking holiday but is not mandatory.  If there is no working pattern, MyView will spreadh your hours evenly over the week.
2. Click on the person icon in the top right hand corner, then click on view my details;
   
3. Click on the Appointment History dropdown and then click on your current position;