Human Resources

For Managers

Please take some time to read the information below and click on each item to see the guidance videos and screenshots to assist with using this new system.

Carried forward leave from 21/22
  • Please note that holiday entitlement carried over from 2021/22 will not be recorded on MyView, please discuss how this will be taken and authorised with your team.

  • If you would like this holiday to appear on their Team Calendar you can ask them to request this leave via Paid Leave, 'Other Paid Leave' and they can leave a comment for you, advising that they are using their remaining 21/22 entitlement.
Your direct reports
  • You can check that your team members are correct by clicking on My People on the top left hand corner of MyView, your direct reports will be shown here.

  • If you are missing a direct report or you see a staff member that you do not line manage, please complete the correct form and send to the HR Systems team.
Holiday entitlement
  • You must ensure that all staff that work part time, full time compressed hours, or shift work use their holiday entitlement to book the bank holidays and minimum service days that fall on their normal working days. You can check this on the Team Calendar as these days will be greyed out and will have an 'h' on them if they have been booked.

  • Throughout the year you can check your team's holiday entitlement by clicking on the My People tab in MyView and choosing My Team Holiday Entitlement.
Delegating authorisation to a colleague or team member
  • You can delegate your whole team or individual team members to a colleague or team member so that they can assist you with authorising holiday.

  • There is also a tick box for you to decide if you can both authorise the requests or if you would like to suppress the notifications so that they do not come to you and only your delegate is notified of the request.

  • Please note that sick notifications will only come to you and not the delegate, but these do not require authorisation.
Authorising holiday
  • Please note that you will receive notifications by email when your team request leave and also when they amend or delete the dates.

  • The request will stay on your MyView dashboard for 17 days and will then escalate to your line manager if it has not been actioned.

  • If the manager post is vacant, the requests will automatically go to the next line manager for authorisation until the post is filled.

  • They will be required to amend any future holiday that has been booked if their hours change.
Recording sickness absence
  • Your direct reports are still required to contact you when they are absent from work due to sickness.  They should then record their absence via MyView or you can do this for them.
Recording paid and unpaid leave
  • You will also be required to authorise requests for paid and unpaid leave.

  • The Payroll department will receive notification of any unpaid leave once it has been approved. 
Staff leaving the University
  • If one of your team resigns, you can contact the HR Systems team to ascertain their outstanding holiday allowance.

  • You will then need to discuss any remaining holiday they wish to take before they leave, if there is any remaining balance to be paid upon leaving, you will be responsible for stating this on the leaver form to notify the HR department.

  • If they are on a fixed term contract their holiday entitlement has already been pro-rated to their end date.  If they have outstanding holiday entitlement to be paid to them you will need to notify your HR Coordinator by email before they leave.

  • MyView will NOT automatically pay outstanding holiday entitlement upon leaving.
Frequently asked questions (FAQs)
  • Please check here for any questions that have not been answered above or on the website, if you have any futher questions please contact the HR Systems team.