Human Resources

MyView holiday entitlement

Click on the 'View past entitlements' button on the right hand side. The holiday year runs from 1 October to 30 September.

Bought holiday (ALPS) has also now been uploaded and will show in this screen and has been added to your entitlement.

Sussex MyView leave entitlements page

TIP:  You can also view all of the leave you have booked in calendar format under the 'My Holiday Calendar' on the left hand menu.

How is my leave calculated?

Please see the examples below of how your leave is calculated.

Staff who start or finish employment part way through the leave year, will be entitled to the pro-rata entitlement of annual leave, bank holidays and minimum service days, according to the number of months worked.

Entitlements in 2022/23
 Annual leave
entitlement
(in hours)
Bank holiday and
minimum service days
(in hours)
Full time weekly
hours
Full time hours
per day
Grade 1-6 (less than 3 years service) 146 102.2 36.5 7.3
Grade 1-6 (3 years service) 153.3 102.2 36.5 7.3
Grade 1-6 (4 years service) 160.6 102.2 36.5 7.3
Grade 1-6 (5 years service +) 167.9 102.2 36.5 7.3
Grade 7-10 180 105 37.5 7.5
Clinical staff 192 112 40 8

Full time staff

Your leave is displayed in hours as above according to your terms and conditions as of 1st October.  You will see on MyView that all bank holidays and minimum service days have been booked for you by the HR department and will show under 'booked', your remaining balance is your holiday entitlement. 

Example of a full time Grade 4 new contract starting on 1 November 2022 to 30 September 2023 (334 days worked):

Entitled to 20 days annual leave, 8 bank holidays and 6 minimum service days (34 x 7.3 hours per day = 248.2 hours) per year. 

249 hours ÷ 365 days x 334 days = 228 hours

228 hours -  102.2 hours (the 8 bank holidays and 6 minimum service days that fall during the period) =  125.8 hours bookable annual leave entitlement.

Example of a full time, Grade 7, fixed term contract from 1 October 2022 to 31 March 2023 (182 days worked):

Entitled to 24 days annual leave, 8 bank holidays and 6 minimum service days (38 x 7.5 hours per day = 285 hours) per year 

285 hours ÷ 365 days x 182 days = 143 hours 

143 hours - 52.5 hours (the 3 bank holidays and 4 minimum service days that fall in the period) = 90.5 hours bookable annual leave entitlement.

Example of a full time, Grade 7, fixed term contract from 1 November 2022 to 31 March 2023 (151 days worked):

Entitled to 24 days annual leave, 8 bank holidays and 6 minimum service days (38 x 7.5 hours per day = 285 hours) per year

285 hours ÷ 365 days x 151 days = 118 hours

118 hours - 52.5 (the 3 bank holidays and 4 minimum service days that fall in the period) = 65.5 hours bookable annual leave entitlement.

Example of a full time, Grade 7 fixed term contract from 1 November 2022 to 31 March 2023 (151 days worked):

Entitled to 24 days annual leave, 8 bank holidays and 6 minimum service days (38 x 7.5 hours per day = 285 hours) per year

285 hours ÷ 365 days x 151 days = 118 hours

118 hours - 52.5 hours for the staff member to book off the 3 bank holidays and 4 minimum service days that fall in the period themselves = 65.5 hours remaining as bookable annual leave entitlement.

Full time staff working compressed hours/shift work:

As above, but you must use your entitlement to book your own bank holidays and minimum service that fall on your working days.

Part time staff:

Your leave is displayed in hours according to your terms and conditions as of 1st October. This entitlement includes your allowance for bank holidays and minimum service days, you must book the hours on these days if they fall on your normal working days.

The leave is calculated by adding together (in hours) the full time entitlement to annual leave, bank holidays and minimum service days and then dividing by the full time working week (see above) and then multiplying by your weekly hours.

Example of a 30 hour per week part time, Grade 7 full year contract from 1 October 2022 to 30 September 2023:

Entitled to 24 days annual leave, 8 bank holidays and 6 minimum service days (38 x 7.5 hours per day = 285 hours) per year

285 ÷ 37.5 x 30 = 228 hours

The staff member must then use this entitlement to book the hours they would normally work on the bank holidays and minimum service days that fall on their normal working days. The remaining hours can be used for annual leave.

Example of a 30 hours per week, paid for 30 weeks per year, Grade 9 part-time part-year contract:

Entitled to 24 days annual leave, 8 bank holidays and 6 minimum service days (38 x 7.5 hours per day = 285 hours) per year

285 hours ÷ 52 x 30 = 165 hours

165 ÷ 37.5 x 30 hours = 132 hours total leave

The staff member must then use this entitlement to book the hours they work on the bank holidays and minimum service days that fall on their normal working days. The remaining hours can be used for annual leave.

Your entitlement explained

Entitlement:  This is your full entitlement in hours for this period, including the hours for bank holidays and minimum service days.   

Carried forward leave:  As this is the first year of using MyView for holiday, we have not carried over any holiday from 2021/22.  Next year this will show any leave you have carried over up to 5 days pro rata.

Bought Entitlement: If you have bought holiday via the ALPS scheme, this will show here, this will be uploaded in early October.

Taken: This will detail the hours holiday that you have taken.

Booked: This will detail the hours you have booked for the future, please note that this will include the hours for bank holidays and minimum service that HR have booked for full time staff only.

Current balance:  These are how many hours Iyouhave outstanding to book annual leave but does not include the hours you have booked for the future.

Outstanding balance:  These are the remaining hours available to you to request annual leave and if you are part time, full time compressed hours or shift work, you will also be required to use this entitlement to book the bank holidays and minimum service days that fall on your normal working days.