This video will explain how to request holiday via myview

Once you have logged in with your IT username and password

Check the job title in the top left hand corner is correct, this is important if you are transferring positions or if you have 2 positions at the University.

If you are transferring to another position and it is not showing yet, please note that HR will update this in the month that you are transferring, it may be that you need to log in again in a few days time.  If you have two positions, please choose the correct position from the drop down menu.

On the Leave Management widget it will show you your holiday entitlement in hours.  If you are part time or work compressed hours, your entitlement will also include the hours that you work on a bank holiday and minimum service day.  You will need to book all of the minimum service and bank holidays that fall on your normal working days throughout the year.  We suggest that you do this as soon as possible so that you are aware of the total amount of annual leave remaining for you to take.  Please note that should your hours change in the future you will need to review and amend the number of hours you have booked on these days.

Now click on the dropdown and choose annual leave

Comments box is optional but you can leave a message for your manager here

Choose the from and to dates for your holiday

MyView is stating that it will deduct 32 hours from my entitlement

If you are part time or compressed hours/shift work you will need to click on this box and confirm that these are the hours you would have been working during these weeks.  If HR have your working pattern this should be correct, if it is not you can overtype the hours and click save.

Choose if this is for holiday or bank holidays and press submit

You will then see a message on the screen to show that the request has been sent to your manager for approval.  Once approved you will receive an email confirming this.

You can also request a part day of leave, by clicking on part day you and choosing an approximate time that you will be leaving but more importantly how many hours leave you will be taking that day.  This is the number of hours that will be deducted from your entitlement. Again, you will need to confirm the hours you would have worked on each day of that week.

You can check who your manager is and also see when your colleagues in your team are on holiday via the My Leave and Team Calendar screen

This screen is showing that we have submitted holiday for the part day and for the week and we are waiting for approval.

You can also click on the Team Leave calendar and this will show your holiday, your managers holiday and everyone else that reports to your manager.

Regardless of the reason you will only ever see the word ‘absent’ for your colleagues, only the manager will be able to see who is off sick and the reason if given.

If you click on My Holiday Calendar you can also see all of the holiday you have booked in calendar format.  This will also show you the bank holidays and minimum service days in grey so that you can check that you have booked them all.  I do not work on a Friday so I have not booked this day.