Student Systems and Records Office

Room booking for staff

Check how to make a booking for General Teaching Space (GTS) during the academic year.

Making a staff booking

Request a room using the Online Room Booking System (ORBS).

You will get an on-screen confirmation and an email booking reference.

The system will only make term-time dates available once the timetable has been published and close to the start of term. This is so we can make essential changes if we need to. You can book rooms during vacation times exactly as you would book term-time rooms.

If you want a room on a date which is not yet available, the best way to do this is:

  1. note the date on which your required booking date becomes available
  2. submit your request on that date.

Don’t use ORBS to book termly courses for formal teaching. Submit this on the Teaching Methods Screen on the Course Management System database as part of the timetabling process.

Please note that all bookings during the summer vacation are the responsibility of Space with US.

Cancellations

Please cancel rooms you no longer need. It's quick to do in the system. Holding on to rooms is a waste of resources and stops your colleagues using them.

We regularly check GTS space to make sure it is being used.

Students

If you’re a current Sussex student, check the Student Hub to book a teaching room for an event.

Bookings for the public

For all enquiries, email spacewithus@sussex.ac.uk.

Staff should not use ORBS to make bookings on behalf of external organisations. Instead, email Space With Us to discuss options.