Human Resources

MyView user guide

1. Introduction

MyView is the University of Sussex staff online portal for accessing personal and other employment information held on the University’s HR & Payroll system (RLA). Initially, through MyView, staff will be able to access the following information: 

  • Personal Payslip/s
  • Personal details information including home contact details and emergency contacts

In due course, more information will be available for staff to access through MyView. The purpose of this User Guide is to provide information on the steps staff will need to take to view their online payslips and personal details information, and also to amend their home address and emergency contacts if necessary.

Login to MyView

2. Logging in

Access to and use of MyView is restricted to authorised University of Sussex staff who have access to the University’s systems. MyView can be accessed from Quick Links on the right hand side of the staff home page of the University’s website, from both within and outside the University or via this link to the MyView homepage. You should then follow the instructions on the log-in screen using your University user name and password.

You must not disclose your password to anyone. More information on password security.

My view - login

3. Forgotten password

If you have forgotten your password, please use the red help button on the IT Services homepage to go through the steps to set up a new password.

4. Dashboard – (with link to payslips)

When you log in to MyView, the homepage (known as the Dashboard) will show on screen.

My view - Dashboard

On the main part of the Dashboard you will see a Pay Documents box which will contain your online payslip with effect from the August 2014 payroll. Click on the envelopes in the box to open a payslip. Please note that, going forward, this Pay Documents box will hold your 3 most recent payslips so that, in September, you will be able to view your September and August payslips and, in October, you will see your payslips for October, September and August. Please note that your payslips will also be available under the Payslips button from the left hand navigation area of the screen - see point 6 below.

To get back to the dashboard please select Dashboard from the left hand navigation area.

5. Account

On the top right hand side of the screen you will see an Account option. If you click on Account, and then on View Details, you will see your employee number and full name displayed. Further information will appear here in due course, e.g. your post title, your grade and your start date at the University.

To go back to the main dashboard, please click on Dashboard from the left hand navigation area.

6. Payslips

From the main dashboard select Payslips from the left hand navigation area to open the following window on your screen:

My view - payslips

The payslips available online will begin with your August 2014 payslip. All of your online payslips will be stored here (as opposed to the latest 3 which will be accessible under Pay Documents - see point 4 above). Once a payslip history has started to build up, select the relevant date of the payslip you want to see.

To print out a copy of your payslip, please click on print at the bottom of the screen.

Please be careful when printing your payslip/s in a public place to ensure that your information is kept confidential. Please also ensure that you do not leave your MyView account logged in and left unattended.

To go back to the Pay Documents screen, click on back at the bottom of the screen.

7. Personal details

Personal Details is a section for your personal information stored on MyView.

You can access this from the left hand navigation area.

My view - personal details

The following options are listed within this section of MyView:

Your Contact details – home. This includes:

  • Home Address – where your home address can also be updated;
  • Telephone Number – where your home and personal mobile phone numbers can also be updated.

Emergency Contact/s – where you can enter and amend your emergency contact information.

8. Changing your home address

To change your home address, select Personal Details from the left hand side of the screen. A list of options will appear below from which you should select Contact Details – Home:

My view - address

Update your details and click on the Submit button at the bottom right hand side of the screen. A window will open asking if you would like to make the change. Select ok to make the change. Please wait while the system processes your change of address. You will then see a confirmation message informing you that the change has been made.

To go back to Contact Details - Home, click on close.

To get back to the dashboard, please select Dashboard from the left hand navigation area.

9. Adding an emergency contact

Emergency contacts are personal contacts whom you would wish the University to contact in an emergency if something happened to you at work.

To add an emergency contact, select Personal Details on the left hand side of the screen. A list of options will appear from which you should select Emergency Contacts:

My view - emergency contact

On the right hand side of the screen, click on Add Contact. Choose the relationship of the person you are adding (e.g. Next of Kin / Emergency Contact) and then fill in the remainder of the information as requested. When you have finished, select Save Contact.

If you want to add another emergency contact, please follow this process again.

When you have reviewed the details for your emergency contact/s and have saved their details, please ensure that you click on the Submit button.

Please note that you must click on Save Contact when you add an emergency contact and then click on Submit to submit your details otherwise your information will not be saved.

A window will then open asking if you would like to make the change. Select ok to make the change. Please wait whilst the system processes your change. You will then see a confirmation message informing you that the change has been made.

To go back to Emergency Contacts, click on close.

10. Amending an emergency contact

To amend the details of an emergency contact click on the Relationship to You of the contact that you wish to amend - their details will appear at the bottom of your screen.

You can then amend the details of this contact or remove the contact by clicking on Remove Contact.

Once you have finished, select Save Contact and then please ensure that you click on the Submit button.

Please note that you must click on Save Contact when you make changes to emergency contact details and then click on Submit, otherwise your information will not be saved.

A window will open asking if you would like to make the change. Select ok to make the change. Please wait whilst the system processes your change. You will then see a confirmation message informing you that the change has been made.

To go back to Emergency Contacts, click on close.

To get back to the dashboard, please select Dashboard from the left hand navigation area.

11. Logging out of My View

Please remember to log out from My View when you have finished using it; please click on the sign out button at the top right hand of the screen.