MyView user guide
1. Introduction
MyView is the University of Sussex online portal for staff to view and amend personal data held against them such as home address and emergency contact details. You can also:
- Access and download your payslip/s, P60s and P45 when leaving the University
- Book leave and record absence (from October 2022)
- Update your equality data
A comprehensive guide can be found below.
MyView is available to all members of staff at Sussex that are paid directly by the University. You will be able to log in to MyView by the 15th of the month following your start date.
Login to MyView (Please note that you cannot access MyView via Internet Explorer)
2. Logging in
Access to and use of MyView is restricted to authorised University of Sussex staff who have access to the University’s systems. MyView can be accessed via your laptop, mobile or tablet using this link from both within and outside the University. You should then follow the instructions on the log-in screen using your University user name, for example ano123 (do not include @sussex.ac.uk) and password.
You must not disclose your password to anyone. More information on password security.
3. No IT access or Forgotten password
If you do not have a Sussex username and password please contact the IT Service Desk between 8.30am and 1pm, if you are a Sussex staff member from BSMS please advise them of your username and they will replicate this for Sussex. If you have forgotten your password please see the IT Service Homepage for instructions on how to retrieve this.
4. Dashboard – (with link to payslips)
When you log in to MyView, the homepage (known as the Dashboard) will show on screen.
5. Account
On the top right hand side of the screen you will see a person icon which is an Account option. If you click on Account, and then on View Details, you will see your employee number and full name displayed. Further information will appear here in due course, e.g. your post title, your grade and your start date at the University.
To go back to the main dashboard, please click on Dashboard from the left hand navigation area.
6. Payslips
From the main dashboard select Payslips from the left hand navigation area to open the following window on your screen:
On the main part of the Dashboard you will see a Pay Documents box which will contain your online payslip. Click on the envelopes in the box to open a payslip. Please note that your payslips will also be available under the Payslips button from the left hand navigation area of the screen - see point 6 below.
To print out a copy of your payslip, please click on print at the bottom of the screen. You will also have the option to download your payslips using the My Pay section on the dashboard.
Please be careful when printing your payslip/s in a public place to ensure that your information is kept confidential. Please also ensure that you do not leave your MyView account logged in and left unattended.
To go back to the Pay Documents screen, click on back at the bottom of the screen.
To get back to the dashboard please select Dashboard from the left hand navigation area.
7. Personal details
Personal Details is a section for your personal information stored on MyView.
You can access this from the left hand navigation area.
The following options are listed within this section of MyView:
Your Contact details – home. This includes:
- Home Address – where your home address can also be updated;
- Telephone Number – where your home and personal mobile phone numbers can also be updated.
Emergency Contact/s – where you can enter and amend your emergency contact information.
8. Changing your home address
To change your home address, select Personal Details from the left hand side of the screen. A list of options will appear below from which you should select Contact Details – Home:
Update your details and click on the Submit button at the bottom right hand side of the screen. A window will open asking if you would like to make the change. Select ok to make the change. Please wait while the system processes your change of address. You will then see a confirmation message informing you that the change has been made.
To go back to Contact Details - Home, click on close.
To get back to the dashboard, please select Dashboard from the left hand navigation area.
9. Adding an emergency contact
Emergency contacts are personal contacts whom you would wish the University to contact in an emergency if something happened to you at work.
To add an emergency contact, select Personal Details on the left hand side of the screen. A list of options will appear from which you should select Emergency Contacts:
On the right hand side of the screen, click on Add Contact. Choose the relationship of the person you are adding (e.g. Next of Kin / Emergency Contact) and then fill in the remainder of the information as requested. When you have finished, select Save Contact.
If you want to add another emergency contact, please follow this process again.
When you have reviewed the details for your emergency contact/s and have saved their details, please ensure that you click on the Submit button.
Please note that you must click on Save Contact when you add an emergency contact and then click on Submit to submit your details otherwise your information will not be saved.
A window will then open asking if you would like to make the change. Select ok to make the change. Please wait whilst the system processes your change. You will then see a confirmation message informing you that the change has been made.
To go back to Emergency Contacts, click on close.
10. Amending an emergency contact
To amend the details of an emergency contact click on the Relationship to You of the contact that you wish to amend - their details will appear at the bottom of your screen.
You can then amend the details of this contact or remove the contact by clicking on Remove Contact.
Once you have finished, select Save Contact and then please ensure that you click on the Submit button.
Please note that you must click on Save Contact when you make changes to emergency contact details and then click on Submit, otherwise your information will not be saved.
A window will open asking if you would like to make the change. Select ok to make the change. Please wait whilst the system processes your change. You will then see a confirmation message informing you that the change has been made.
To go back to Emergency Contacts, click on close.
To get back to the dashboard, please select Dashboard from the left hand navigation area.
11. Logging out of My View
Please remember to log out from My View when you have finished using it; please click on the sign out button at the top right hand of the screen.