Research data management

Figshare FAQs

This is a list of frequently asked questions about using the Figshare data repository.

You can also search the Figshare Knowledge Portal if the answer to your question can't be found below.

SRO is the Institutional Repository for Sussex, and is the place to put your publications. Figshare is the repository for research data, and has features specifically designed to support data access.

You can add research data you need to make available to support a publication. By agreement you can also add data which does not directly support a specific research output but you wish to make public. Contact

If it supports a publication [and is accessible nowhere else] then probably. If it is data just sitting around with no home then probably not.

Generally we would not be permitted to transfer your data as it would be linked to work done at your previous institution. It is possible to create a metadata only record to link to and highlight key datasets.

Not yet, but this is a planned development.

Where there is a dataset on Figshare and a corresponding research paper on SRO, there will be links on each record directing to the other. You will need to add your paper to SRO as normal, and also log into Figshare and upload your dataset. Library staff will link the two for you.

Yes. You can reserve one in advance to add to the proofs of your paper, by following our guidance on reserving your DOI on the Submit your Data page. 

Yes. You can set an embargo for the data only, or the data and the metadata record overall. This will lift automatically at the end of the embargo period and be freely available.

Figshare will default to CC BY 4.0, which permits reuse of the data subject to attribution. All the Creative Commons Licences are supported. Other licences can also be added on request by emailing

It is best practice to make your data available under as open a licence as possible. Consider the requirements of your funder as well as any agreements (e.g. with industry partners) relating to non-commercial use.

We recommend that you use the University of Sussex storage for collaborating with external partners. See this ITS guide on Box to learn more.

Yes. You can reflect co-authorship when adding your record to Figshare. If the data is deposited in the repository of the other institution, you can create a metadata only record and link to this.

We would recommend depositing data in the place it is most likely to be found by other researchers, so if a subject repository is most commonly used then continue to deposit there but create a metadata only record and add to Figshare. You can find suitable subject repositories using re3data.

Adding a record to Figshare makes your dataset more discoverable, increasing possible citation and reuse. It will update your ORCiD details automatically.

Researchers have automatically been granted access to Figshare. This includes current doctoral researchers. Figshare is not available to undergraduates or taught postgraduates, who we would encourage to use Box.

Yes. You can mark this data as ‘confidential’ when you upload it. The metadata will be made available but only you will be able to see the data when you are logged in. See this Figshare guide to see how to upload data.

Yes. You can provide a contact email in the metadata of the confidential file. The data owner can then create and share a private link with the requester to give them access to the data.

You can upload any file type to Figshare. Figshare also supports the visualisation of many file formats directly from within the browser. See this Figshare guide on supported file types.

Every researcher has 5GB of storage space on Figshare and you can request more space from within the Figshare interface. Just hover over the storage space indicator in the My Data area and click "Request more?". Alternatively you can also email to request more space.