Payments management
- Processing of invoices from suppliers and queries arising from internal and external parties.
- Processing of travel, subsistence and other expenses on expense claim form Expense form [PDF 3.81MB] (or Plain expense form [PDF 2.56MB] - not fully interactive form)
- Providing information on regulations governing the reimbursement of expenses Expense form rules and regulations [PDF 25.03KB]
- Transfer of expenditure between general ledger codes
- Liaison with budget holders and others to deal with any problems from customer enquiries
- Allocation and monitoring of Research Training Support Grants from Research Councils
- Allocation and maintenance of Petty Cash accounts
- Procedure notes for holding Petty Cash Petty cash holders procedure notes [DOC 35.50KB]
- Processing transactions on the University's Purchasing Cards (Barclaycard)
- Payment of invoices and other payments through the Bank Automated Clearing System (BACS) or by cheque
- Payment to overseas suppliers using the foreign payments form Foreign payment form [DOC 33.50KB] - by bank transfer, drafts or currency cheque
- Same day transfers by Internet Banking
- Maintain the permanent data held on the purchase ledger
- Investigate queries regarding invoices from both internal and external parties
- Processing cancelled and out of date cheques