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Using Outlook to create a template message for re-use

Your work may require you to send the same message many times to different people, and naturally it would be tedious to have to retype the message each time.

With Outlook you can create a message, including attachments if required, and store it for re-sending to other people as and when required.  You would start by sending the prototype message to yourself.  The reason why will be explained in the instructions.

  1. In Outlook, start composing a new message.
  2. In the To: box, enter your own email address or select it from the address book.  this is because you need to send the new message to yourself first.
  3. Enter the text of your message, and attach any files as required.
    In the example below, Ann Other is composing the message to herself, and has attached a file:

    Outlook2010: new message

  4. Before sending the message, click on the Options menu and then click on the Save Sent Item To button:

    Outlook2010: save sent item

  5. Select a folder in which to save the new message, then click OK.  In our example, we have selected a folder created earlier, called Templates:

    Outlook2010: select folder

    Note that if you don't select a folder, your message will instead be saved to your Sent Items folder.

  6. Having selected the folder, click on Send to send the message.  Note that the message will appear in your Inbox (because you sent it to yourself), but the Inbox copy is not needed and can be deleted.

  7. Now, any time you want to re-send the same message to another person. follow the instructions in FAQ 2286.


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This is question number 2606, which appears in the following categories:

Created by Andy Clews on 12 November 2013 and last updated by Richard Byrom-Colburn on 21 October 2016