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How can I add a signature to emails sent using Outlook?

The instructions below apply equally to Outlook 2016, 2013 and 2010.  If you want to create a signature for use in Outlook on the Web, see FAQ 2424.

  1. Start a new email.
  2. From the Message tab, click on the Signature button.
  3. Select Signatures...
  4. Select the New button, enter a name for your signature, then click OK.
  5. Enter your signature text in the Edit signature box.
  6. Click on the Save button.
  7. If you want to create more signatures (for example for formal and informal messages), repeat steps 4 to 6.
  8. Under Choose default signature, choose which signature to use for New messages and Replies/forwards.
  9. Click OK.

Signature text dialog box

Tip:  When composing your email, you can change the signature by right-clicking anywhere in the signature text, and selecting a different signature from the drop-down list showing those you've created.  You can do the same thing by clicking on the Signature icon and selecting a signature from the list provided.

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This is question number 2475, which appears in the following categories:

Created by Samantha Jane Elmer on 13 March 2012 and last updated by Gemma Sturtridge on 19 March 2020