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2329
Using Outlook how can I look someone up by their Surname?
Global Address List
When sending an email from Outlook there are two ways to find an address.
- Type the first part of the first name or surname, then click the Check Names button.
OR
- Click on the To button, when you will be shown the Global Address List (GAL), then follow the instructions below.
Searching by first name or full name:
- The standard setup is for the GAL to open with the Name only option selected. The Name only search will allow you to type in a person's first name or their full name.
- Start typing the name (starting with the first name, such as Ann) and the list will update, showing you the names which match.
- Click on the name you want in the list of displayed names.
- Click on To->, Cc->, or Bcc-> to insert the address into one of those boxes.
- Click OK to close the GAL dialogue box.
Searching by Surname or other criteria:
- Instead of using the Name only option, click the More columns option button.
- Type part or all of the name, email address or username, then click the Go button (note that with this option the list does not update automatically as you type).

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