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How do I set up a delegate to manage my calendar?

These instructions must be completed by the owner of a calendar who wishes their diary to be managed by a colleague.

A delegate automatically receives 'Send on Behalf' permissions. By default, the delegate can read only the meeting requests and responses sent to the manager. The delegate does not have access to read any other messages in your Inbox.

The method given below is for Outlook 2013 or 2010:

  1. Click the File tab.
  2. Click Account Settings, and then click Delegate Access.
  3. Click Add.
  4. Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list.
  5. Click Add, and then click OK.
  6. In the Delegate Permissions dialog box, you can accept the default permission settings or select custom access levels for Exchange folders.

For information on how your delegate sees your calendar in their mail account, see FAQ 2317

Delegate Access

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This is question number 2316, which appears in the following categories:

Created by Sandy Radford on 15 May 2011 and last updated by Richard Byrom-Colburn on 20 October 2016