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How do I organise my calendars into groups when using Outlook?

If you have a set of calendars that you frequently view together, using calendar groups makes it easy for you to see the combined schedules at a glance

Create a calendar group based on the calendars that you are viewing

  1. In the Calendar section in Outlook, tick the boxes against each calendar you wish to group together.
  2. Under the Home tab, in the Manage Calendars tool group, click Calendar Groups, and then click Save as New Calendar Group.
    Each selected calendar will come into view.
  3. Type a name for the new calendar group, and then click OK.
    The selected calendars will then be shown in their own group on the left with the chosen name.

To close the calendars as a group, un-tick the box against the calendar group name.

You can view individual calendars in a group just by ticking the box against the chosen calendar.

Create a calendar group from the Global Address List or your Contacts list

  1. In the Calendar section of Outlook, under the Home tab and in the Manage Calendars group, click Calendar Groups, and then click Create New Calendar Group.
  2. Type a name for the new calendar group, and then click OK.
  3. From the Global Address List, choose the Address Book or Contact list from which you want to pick members of your group.
  4. Browse for names or type them in the Search box, click the name that you want and then click Group Members. Repeat this step for each calendar that you want to include in the group, and then click OK.
    The new group, complete with members, will appear in the left hand navigation bar.

To Remove a calendar group

Just right-click on the calendar group name and choose Delete Group from the drop-down menu.

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This is question number 2309, which appears in the following categories:

Created by Sandy Radford on 8 May 2011 and last updated by Richard Byrom-Colburn on 20 October 2016