Study Abroad for Sussex Students

How to apply to Study Abroad as a Voluntary student

Study abroad during the academic year 2019/20

***Please note we are now closed to new study abroad applications for the academic year 2019/20. The application forms from last year are still available below for you to read for information. Please do not start completing your application form until the newest version has been released***

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Deadline to submit your application: Wednesday 21st November by 4pm (some Schools may set an earlier deadline so your forms can be signed on time). Applications are ready for download.

You should look at the Study Abroad Handbook (link below) which contains information in detail about the year / term abroad as well as the list of universities open for 2019/20. In this handbook, you will find links to our partners' websites for exchange students and their course catalogues - these are the best source of information.

 

For students interested in Europe: After you have read the Study Abroad Handbook (see below), you are welcome to arrange a meeting with David (d.brimage@sussex.ac.uk) in the team who will be able to answer questions which you might still have. Please note David will be away from the university for the two weeks before the application deadline. If you would like to meet, you will need to get in contact well before this.

 

Contact us if you have queries:

Step 1: What do you need to consider first?

If you are considering to apply to study abroad, our advise would be to start early! We would recommend you start by reading the 'Study Abroad Handbook' which you can download from Step 2 'Where can you go?'. The handbook has essential information you need to know and covers aspects such as finances, accommodation and other practicalities that you should consider before applying. You should bear in mind that applying to study abroad is just the first of a number of administrative stages.

Please arrange an appointment with your Academic Advisor to discuss why you would like to study abroad. As part of your application to study abroad, your Academic Advisor will need to provide you with a reference to support your application.

Consider carefully all the ramifications – personal, academic and financial and think about your reasons for wanting to study abroad. You may want to discuss these matters with your family before applying.

Please do think carefully which study abroad option suits you best. Depending on your year of studies and your subject degree, you can apply to study abroad for a term in your year 2 or for a full (additional) year:

  • Study abroad for a term in your 2nd year:
    • Available to specific subjects currently on their Y1 at Sussex: all subjects in Global School, English School, HAHP School, ESW School, as well as Sociology, Business Management, Economics, Marketing students only (NOT Accounting & Finance nor International Business), Politics, Media (NOT Media Practice nor Journalism) and Music.
    • The term is an integral part of your 3-year undergraduate degree.
    • Depending on your degree, you can apply to study abroad for Autumn or Spring term. We would always recommend you apply for the term where you do not have Sussex core modules. For more information about when would be the best term for you to study abroad, please check with the Sussex Abroad office (J.P.Bowditch@sussex.ac.uk).
    • Modules you study at the partner university will replace Sussex modules and marks achieved will count towards your degree classification. Please check the Academic Office FAQs (http://www.sussex.ac.uk/adqe/standards/studyabroad) to find out how marks achieved abroad will convert to Sussex (at the bottom of the page you'll find a link to the conversion scales).
    • You will return to finish your 3rd year at Sussex. Please note that you are not allowed to study abroad for a term during your final year of studies.
  • Study abroad for an additional year (after 2nd year):
    • Available to all subjects currently on their Y2 (including Integrated Master students).
    • You will be incorporating an additional year on to your degree programme. International students currently studying at Sussex on a Tier 4 Visa please read this information before you apply to study abroad:

      http://www.sussex.ac.uk/internationalsupport/immigration/changes 

    • Modules you study abroad are not substituting Sussex modules therefore you will have flexibility with the academic programme abroad (if allowed by the partner institution).
    • Marks achieved will not contribute towards degree classification but your YAB mark will appear in the final transcript you will receive from Sussex.
    • You will return to Sussex to complete your degree.
  • Study abroad for a year as part of your Integrated Masters degree:
    • Only available to MPhys and MMaths students.
    • The year abroad replaces the third year at Sussex.
    • The modules you study at the partner university will replace Sussex modules and marks achieved will count towards your degree classification.
    • You will return on your 4th year to finish your studies at Sussex.
    • Please note that Integrated Masters students who have completed 2 years at Sussex and the year abroad will not be allowed to revert to the 3-year BSc programme and graduate.

 

Step 2: Where can you go? Consult from below the 'Study Abroad Handbook'

Sussex Abroad has an extensive network of student exchange partnerships with universities in Asia, Australia, Europe and North, Central and South America. The list of universities that are available are subject to change on a yearly basis, to ensure that our exchange agreements with our partner universities are balanced. For this reason some years we cannot open places at certain partner universities and these are removed from the list. 

If you would like to find out where you can apply to study abroad in 2019/20 you must consult the Study Abroad Handbook. Please note that we may need to update the handbook from time to time, to repair a broken link or to update the list with new partner universities. For each partner university listed, we have provided you with links to their webpages for exchange students as well as their course catalogue. These are the best source of information. On top of that, and whenever possible, we have specified the number of places we have for that university. Next to the university name, you will find the letters A and B - pay close attention to this detail, as this determines which universities you may be able to apply to. Universities from list A are usually heavily oversubscribed. In the past, students who have put these as third and fourth options have often ended up with an unsuccessful application. You will still be able to apply between 4 and 6 universities from list B, so you should still have plenty of options.

We would like to encourage Sussex student to apply for a study abroad experience first and foremost - the destination should be a secondary consideration. The emphasis should be on your desire to enhance your degree by experiencing your studies from another country's perspective irrespective of where you may study. The success of your time abroad depends on you rather than the destination where you may study at.

Step 3: When do you need to apply?

You will need to apply in the first term of the year before you plan to go away:

  • First year students:
    • If you want to apply for the term abroad (please see above if your subject degree allows you to do so) you will need to submit an application in the first term of your first year.
    • If you want to apply for the year abroad, you can wait one more year and apply in the first term of your 2nd year at Sussex.
  • Second year students:
    • Your only option at this point is to apply for the year abroad. You must submit your application forms in the first term of your 2nd year at Sussex.

 

Step 4: Are you eligible to apply to study abroad?

Before you start completing your application forms, you must be sure you meet the minimum eligibility criteria:

  • academic record: if you are applying for a full additional voluntary year abroad, you must have achieved 50% in stage 1 and maintain a good academic standard in stage 2. Please note that most of our partner universities will require students to be working at a minimum of 60% across all modules. If you are applying to study abroad for a term of your 2nd year on a 3 stage course, you must have achieved 60% stage 1. If you are applying to study a term or a year as an integrated Masters degree student, you must have achieved 60% in stage 1 / stage 2. Should you fall below these marks, you will be automatically disqualified to study abroad.
  • a good attendance record - students with poor attendance may not be authorised to study abroad by their department at Sussex.
  • a solid academic reference written by your Academic Advisor (no references will be accepted from tutors / lecturers);
  • a complete application pack received by the deadline;
  • consent of the Student Support Unit (if applicable).

Practical Arrangements

For North America, students need to be prepared to submit a financial guarantee, pay the cost of a visa and any inoculations that required. All students need to have adequate insurance in place.

 

Step 5: How do you apply? Download from below your Application form to study abroad

We trust that you will research the partner universities listed in the 'Study Abroad handbook' (step 2, above) so you can make an informative decision before you submit your form.

You should be aware that the process of applying to study abroad has a number of administrative stages to it. This application only represents the first stage. Depending on your exchange university, future stages may include: an application to the exchange university, a financial guarantee, course selection, a visa application, possibly arranging accommodation (especially in Europe and Latin America), completing medical forms, completion of Erasmus paperwork (for those studying abroad in Europe). For this reason, we urge students to only apply if they feel they will be able to dedicate the time to carrying out the required research and to complete each stage on time.

DOWNLOAD FROM BELOW THE APPLICATION FORM, PLEASE SELECT THE CORRECT ONE:

**Please note that the application form was updated on 9th October. If you downloaded the form prior to this date, please make sure you use the new form below instead**

Some students may find the application forms overwhelming, but do not let this to put you off! The key is to start early! Allowing plenty of time to get the signatures and reference you require will smooth the completion and submission of your application form. We strongly encourage you to start well before the deadline. Leaving your application until last minute can be stressful for you and you may not have time to complete everything (we will not accept forms with missing parts or signatures). 

If you are having difficulties in completing some parts of your application form, we can help you. Please do get in touch with the Sussex Abroad office - you can email Jon (j.p.bowditch@sussex.ac.uk) or alternatively you can come in the office. We are located in Hastings Building and we open Monday to Friday 10:00 - 16:30 (please do email us beforehand so we can ensure a staff member will see you).  

Step 6: When is the deadline?

The deadline for this year is Wednesday 21st November by 4pm - please hand in your application to the Sussex Abroad office (Hastings Buildling)

Please note that your School may have set up an earlier deadline to ensure your forms are signed off in advance of the deadline, please respect their deadlines.

Step 7: Outcome of your application

The application is an internal process between you and the Sussex Abroad office, who will be selecting and allocating students to partner universities, providing that their applications are successful.

The outcome of your application will be communicated to you via your Sussex email address. We will aim to let students know before the University closes for Christmas. Depending on the volume of applications received, the outcome may be communicated in early January. If your application is succesful, you will be allocated to one of the universities you listed on your application forms. At that point, we cannot re-allocate students to another university, therefore we would ask that you are completely sure that you want to study abroad at one of the universities you listed.

Please note:

  • Submitting an application form unfortunately does not guarantee you a place to study abroad at one of our partner universities. Places at each partner university are always very limited.
  • The decisions are not based on a first-come-first-served. All applications are individually studied, allocations are based on the student's suitability to that university and the quality of the application received (statement, reference, etc.).
  • Allocations to certain popular institutions can be fiercely competitive! In order to increase your chances to be selected to study abroad, we would ask you to list as many universities as your application allows you to do so.
  • In certain instances, we may call the students for an informal interview before an allocation decision has been made.
  • If your application is not successful, the Sussex Abroad office will inform you if there are any remaining places at other partner universities which may be suitable to you.
  • If your application is successful, your forms will not be sent nor shared with the partner university. Successful candidates will be nominated to their host universities and contacted by them to proceed with any application / registration form they must complete for them. Final acceptance to study abroad rest with the partner university although rejections at that stage are very rare.

When students are unsuccessful with their application forms we understand that this can be upsetting and sometimes difficult to assimilate. Unfortunately it is not possible for us to place every student who submits an application. When application forms are unsucessful this can be for a varieaty of reasons, such as:

  • The student listed only the most popular institutions which were oversubscribed (and therefore selection and allocation have been fiercely competitive) and they were not interested in any of the other destinations still available.
  • Their application was not as strong as others. When assessing applications we take into account the student personal statement, reference, attendance and grades achieved so far. The universities we work with demand high academic standard and engagement from our students, so applicants need to be able to demonstrate this.
  • Suitability of that place to the student's degree.

We do study every application very seriously and each student is treated in a fair way. The selection and allocation process is really thorough with meetings that can take all day.

 

 

 

Please contact the Sussex Abroad office if you have any questions at any time. Our office in Hastings building is open Monday to Friday between 10am and 4:30pm.