Study Abroad for Sussex Students

Teaching visits

Through the Erasmus+ programme, the University of Sussex is able to provide selected staff members with a travel and subsistence grant to support them while they complete a teaching or training visits to another European university. 

Am I eligible?

If you have a contract of employment with the University of Sussex, yes!

Where can I go?

The Erasmus+ programme covers the following countries; most Higher Education Institutions in Europe participate in the Erasmus programme.

Eligible Countries

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey.

Members of staff often have a destination in mind; an institution that they have collaborated with in the past, a shared research interest or simply a contact. Where this is not the case, we may be able to arrange a visit to one of our existing Partner Institutions in Europe or Turkey or, following initial contact by the member of staff, set up an agreement with a new institution.

In return, staff should be prepared to host a visiting member of staff wishing to carry out a staff mobility visit to Sussex.

Why should I go?

  • Give yourself the opportunity to teach or train elsewhere in Europe
  • Generate new ideas and best practice
  • Funding available for professional development
  • Bring back fresh ideas to help you in your role as well as your colleagues back at Sussex
  • Be inspired by new colleagues and different outlooks
  • Improve your CV
  • Return enthused and motivated

For full information on the scheme, please see the information on the Erasmus+ website.

What are the requirements?

  • The institution that you visit must hold an Erasmus University Charter - EUC - list of institutions [PDF 2.75MB]
  • Sussex needs to have – or to set up - an Inter-institutional Agreement with the institution
  • Visits to take place 1 June 2015 – 30 September 2016
  • The duration of the visit should be between 2 days and 2 months (staff are recommended to stay for a minimum of 5 working days to ensure that the exchange is of full benefit to both instutions)
  • Staff hoping to take part in an Erasmus+ teaching exchange should note that the minimum number of teaching hours is 8 over a Monday - Friday period. If you wish to complete a shorter working exchange, you will still need to complete the minimum 8 hours of teaching while abroad.
  • The necessary paperwork must be completed before your visit, and the final (online) report submitted on return.

What are the selection criteria?

Selection is based on a short ‘teaching or training programme’ submitted by the member of staff which has been endorsed by both the sending and host institution. All staff hoping to complete a teaching exchange must also have submitted a timetable showing the confirmed teaching the staff member is due to complete. Please see the teaching template for further information on what is required.

Priority will be given to:

  1. Department Representatives (the academic contact in each department supporting Sussex students studying abroad)
  2. Members of staff who have not yet benefitted from the programme

How much is the grant?

Mobility grants for staff are provided as a contribution towards subsistence and travel and are calculated on the basis of receipted expenditure. Members of staff cover the visit from their own funds and then submit a claim for reimbursement after they return along with itemised receipts for any expenses they wish to claim.

  • The travel grant available is calculated by first working out the one-way distance from the sending to hosting institution, using the distance calculator on the European Commission's website.

Staff travel rates are available at the following rates:

For travel distances (one way) between 100 and 499 KM - travel grant is 180 EUR per participant

For travel distances (one way) between 500 and 1999 KM - travel grant is 275 EUR per participant

For travel distances (one way) between 2000 and 2999 KM - travel grant is 360 EUR per participant

For travel distances (one way) between 3000 and 3999 KM - travel grant is 530 EUR per participant

For travel distances (one way) between 4000 and 7999 KM - travel grant is 820 EUR per participant

For travel distances (one way) of 8000 KM or more - travel grant is 1100 EUR per participant


Special Needs

Additional grants may be available for staff with special needs wishing to participate in Erasmus and where participation would not be possible without extra financial support. The allowances are offered in cases where severe special needs lead to mobility costs which exceed the maximum grant allocations allowed and which cannot be recovered from other sources.

Members of staff wishing to apply for a special needs allowance should do so via the Sussex Abroad office before the start of the mobility.

How do I apply?

If you know where you would like to go:

Explore the options with your contact/s in the host institution and return the completed application form (signed by your Line Manager) to the Sussex Abroad office: E

If you do not have a specific destination in mind:

Please contact David Brimage in the Sussex Abroad office for more information: E


Duration of teaching period

All staff members must deliver at least 8 hours of teaching (i.e. at least two days). Please note this minimum is to enable those staff members to participate whose Sussex teaching load means they may only be able to participate in the programme for two days. A minimum duration of 5 working days (usually Monday-Friday) is strongly recommended to provide a meaningful contribution to the teaching programme and international academic life at the host institution. The maximum duration is 2 months. Staff members should aim to teach at least 8 hours per week.

For teaching periods of 5 days or less, weekends or holidays falling in the period of the stay abroad are not usually considered for support unless they are used as working days (or for travel). In such cases the teaching timetable should demonstrate that teaching activities have been undertaken for the period reported.


Please remember to arrange insurance cover for your trip through the usual university procedures. Additionally, the ‘University Overseas Travel Safety & Security Risk Assessment’ form must be completed and submitted to your line manager before you begin your journey.

Final Report

All staff taking part in an Erasmus+ teaching/training visit are required to complete a final Erasmus report when they return. A link to this report will be emailed to them automatically by the European Commission.

The information you will require to complete section 1 is:

Erasmus ID code of the home institution: UK BRIGHT001

EUC No. of the home institution: 28052


Reimbursement of expenses following the visit

Reimbursement is based on actual costs, up to the maximum amounts for travel and subsistence shown in the Grant Agreement. Expense claims for Erasmus staff mobility are processed by the Sussex Abroad office, not directly by the member of staff in Agresso.

Please note that the exchange rates for travel and subsistence costs are pre-determined