Induction

Induction checklist

Here is a list of essential tasks to carry out when you recruit a new member of staff.

During their first term at the University, the new member of staff will be invited to attend a half-day ‘welcome session’ organised by Staff Development Unit.

On appointment

Make an appointment for the new member of staff’s IT induction its-training@sussex.ac.uk
Make an appointment for him/her to meet Head of School/ Division
If there is a mentoring scheme appropriate to the new starter’s role, make arrangements for selection of a mentor. If not, it may be a good idea to arrange for another member of staff to ‘buddy’ the new person – taking responsibility for answering any practical questions, showing them around etc.

First day:

Welcome the new member of staff to the School/Division
Introduce them to their ‘ buddy’ or mentor
Introduce them to Head of School/ Head of Division and colleagues
Show them their place of work
Arrange for any keys/ access necessary
Give or arrange for a tour of the building
Show them the location of toilets / tea, coffee, water facilities
Show them fire exits / fire evacuation point and assembly point
Make appropriate arrangements for any special needs
Give a clear statement of your expectations re attendance – ie start/finish times
Specify timings of lunch breaks
Show them to their IT registration appointment
Arrange for a University ID card http://www.sussex.ac.uk/efm/services/print-unit-services/id-cards
Help with car parking, parking permits, travel loan info http://www.sussex.ac.uk/efm/services/transport
Info on local bus/train services http://www.buses.co.uk/ http://www.nationalrail.co.uk/

Week One

Give an explanation of University / Schools/ Professional Services structure http://www.sussex.ac.uk/schoolsandservices/schools/ Professional Services Organisation Chart [PDF 41.53KB]
Draw attention to University Services – eg The Library, Sussex Sport
Go through a summary of aims of school/ division – and where the new employee’s job fits in
Make arrangements for on-the-job training
Help them book essential staff development courses http://www.sussex.ac.uk/staffdevelopment/induction/essentialinductiontraining
Give a list of useful contacts; show them how to find contact information
How to book holidays
How to report sick leave
Introduce them to Sussex Direct https://direct.sussex.ac.uk/mle/login.php
Give or arrange a Health & Safety induction http://www.sussex.ac.uk/hso/training/coursesforallstaff#induction
Arrange a DSE assessment of their workspace http://www.sussex.ac.uk/hso/healthandsafety/displayscreenequipment
Set objectives for probationary period

Week two

Explain the appraisal process http://www.sussex.ac.uk/staffdevelopment/appraisal
Set date for probationary review
Look at optional staff development opportunities http://www.sussex.ac.uk/staffdevelopment/opportunities