Health, Safety and Wellbeing

Covid-19 Health & Safety resources

See health and safety arrangements for managing the current Covid-19 pandemic.

Testing for people without symptoms

The University of Sussex is part of the Government’s mass asymptomatic testing programme (i.e. for people showing no symptoms of Covid-19).

The test centre on Level 1 of Bramber House will be open from the 1st of September to the 1st of October Monday to Friday. It will also open 12-3 on the 18th and 19th of September for welcome events.

When on campus you should ensure that you are tested regularly for Covid-19 using an LFD (lateral flow device) from the 1st of September these can be collected on campus from the locations shown on this map.

Details of LFD collection location
  • Arts A (Media, Arts and Humanities reception)
  • Arts Piazza café
  • Bramber House (from the asymptomatic test centre on Level 1, until 27 September)
  • Chichester I – Engineering and Informatics reception
  • East Slope reception
  • Essex House – Education and Social Work reception
  • Falmer Sports Complex (top of the hill)
  • Freeman – Law, Politics and Sociology reception
  • John Maynard Smith – Life Sciences reception
  • Jubilee – Business School reception
  • Library reception
  • Northfield bar
  • Pevensey I – Psychology reception (top floor)
  • Pevensey II – Mathematical and Physical Sciences reception
  • Sport Centre (near main road)
  • Students’ Union, Falmer House
  • Sussex House reception
  • York House porter’s lodge.


You can download a map of campus for building locations.

How to take an LFD test

Details of how to conduct an LFD test appear in the video below. It is important to check the instructions in your kit as these may very from this video

Why should you submit negative results?
You submit negative results as these results helps inform local public health teams of current case rate and helps to keep services open.
What to do if your test is positive?

You are able to collect 1 pack of 7 LFD tests from these locations during their normal opening hours

Alternatively, you can collect up to two packs of LFD tests from a local pharmacy – including the University Pharmacy on campus.

Another option is to get a pack of home test kits via GOV UKFind where to get a rapid lateral flow test off campus.

The tests are free and you get a result 30 minutes after taking each test. If you do tests at home, you’ll need to report your results online or on the phone. It is important to report both negative and positive test results.

It is important that you take up to two tests per week to be as certain as possible that you do not have the virus.

All Sussex students are eligible for a test. See more on getting tested if you are a student.

University of Sussex, SEF and Chartwells staff are all eligible for a test.

This reporting form should be completed by staff and students who develop symptoms associated with Covid-19 or are self isolating on campus.

All guidance documents have been updated based on the 19 July changes with regards to Covid variants, Covid vaccination and testing.

Guidance for Teaching Space

Guidance for Offices and other Low Hazard Spaces

Guidance for Laboratory Areas

Guidance for Researchers on Face to Face work with Human Participants

Introduction

People enter self-isolation for one of a number of reasons:

  • They have demonstrated Covid-19 symptoms or have tested positive (10 full days of isolation).
  • They are unvaccinated and over 18 and have come into close contact with, or live with, someone who has symptoms or who has tested positive (10-day isolation).
  • They have travelled from overseas and are on the Government self-isolation list. The University refers to this group as “quarantine” (10 full days of isolation and PCR testing on day 2 and 8). See travel guidance for further details

Details of the length of isolations are shown in the charts below.

Self-isolation if you have had symptoms of COVID-19 or a positive test

covid symptoms isolations v3

If you have had symptoms of Covid-19 or a positive test, you may end your self-isolation after 10 days and return to your normal routine unless you still have a high temperature, in which case seek medical advice via the NHS 112 number.

A cough and changes to your sense of smell can last for several weeks once the infection has gone, and it is for this reason that isolation can end.

If you live with others, everyone else in the household who remains well should end their isolation after 10 days. This 10-day period starts from the day the first person in the household displayed symptoms of Covid-19. People in the household who remain without symptoms after 10 days are less likely to be infectious.

If anyone in the household becomes unwell during the 10-day period, they should arrange to have a test (in on-campus accommodation this will be delivered to your residence). If their test result is positive, they must follow the same advice for people with Covid-19 symptoms (isolation for 10 days from the day on which symptoms developed; if their test result is negative, they must continue with isolation as part of the household for the full 10 days. The isolation period for the rest of the household does not need to be extended; only the person with new Covid-19 symptoms has to stay at home for at least a further 10 days.

This does not apply to Vaccinated people or the under 18s who are now requried to get a PCR test instead of isolating

Self-isolation if you have contact with someone who has a confirmed case of Covid-19

covid contact isolations v3

Only the person who had this close contact with someone who was positive for Covid-19 needs to self-isolate, not the whole of their household. This changes if anyone in the house develops symptoms.

More details on isolations are available from the NHS.

Further information on isolations is available from Public Health England; this includes information on what to do if symptoms persist.

Guidance


Members of the University of Sussex carry out a variety of off-campus activities, both within the UK and abroad. This information about travel on University business (including research) will be updated regularly following review by the Health & Safety Committee.

Members of the University must abide by any and all local guidance or controls.

As the Coronavirus pandemic continues to develop, permission to resume work off campus can be rescinded due to changes in the local risk.

See information about how to apply for travel insurance.

If you have any questions, or if the type of travel you wish to undertake is not listed here, email healthsafety@sussex.ac.uk.

This guidance applies only to travel on University business (including research); it does not apply to personal holidays or annual leave. 

Please select which option applies to you from the list below.

Should you require a Covid test for travel, they are avaialble from the on-site pharmacy and a list of alternative suppliers has been published by UK Gov.

Conditions of resuming off-site activities including research and fieldwork

Off-site activities within the UK can resume under any one of the following conditions:

  • Work is undertaken with partner organisations that have confirmed that they are happy for the activity or research to take place. Members of the University must read, understand, and abide by the additional controls in place.
  • Independent work outside of another organisation where it is possible to maintain more than 2 metres social distancing during work or at 1 metre with suitable additional controls including facemasks or where appropriate protective screens.
  • Work into the effects of Covid-19 which can only be carried out during an outbreak. In this case approval must be sought by the relevant ethics committee, details of the additional controls to mitigate the risk of spreading Covid-19 must be included in this application.

Approval

PhD researchers should provide confirmation to their Director of Doctoral Studies that they meet one of the criteria described above.

Postgraduate taught (PGT) and Master’s students should provide confirmation to their Course Convener.

Staff should provide this confirmation to their line manager.

Ethics committees

For research that requires a new ethical approval or amendment, or where an extension is being sought for an ongoing project, must provide confirmation to the ethics committee that they meet one of the three conditions above.

See further advice on ethical approval.

Covid-19 alert level

Prior to travelling you should review the Covid-19 alert level for the area you will be visiting.

You should consider if your work can be carried out with the restrictions in place due to the Covid alert level.

Where the alert level in the region you are visiting or leaving is very high, you should consider if your trip is required as part of your work or if there are alternatives. If possible, you should avoid making this trip but you are permitted to do so if it is essential.

Travel through regions with very high alert levels to other regions does not require additional controls

Guidance

The use of public transport within the UK requires the use of face coverings, as it is not always possible to maintain social distancing. Members of the University must follow this requirement. You are also advised to limit your use of public transport, maintain social distancing and where possible avoid travelling on public transport at peak times.

You must cease work and self isolate if you develop any of the Covid-19 symptoms.

Resumption of fieldwork should be on a voluntary basis for individuals who wish to resume research.

Where local or national lockdowns are put in place, staff and PhD students must comply with these orders.

Resumption of international travel should be;

  • Voluntary fieldwork undertaken by staff or postgraduate who wish to resume research.
  • For members of faculty teaching abroad with a partner organisation.
  • For guidance on fieldtrips of undergraduates please see guidance below under the relevant drop down menu

Any travel proposed should be in line with the financial guidance issued in March and should be considered only where it is essential.

The testing offered at the sports hall (Lateral Flow Devices) is not sufficient for international flights or for the test to release program. Where a test is required staff can arrange a PCR test by one of the government approved suppliers available here

Approval for international travel

International travel is currently at the discretion of Heads of School or Division and requires their approval or the approval of a member of staff that this authority has been delegated to by the Head of School or Division. Email confirmation of this is acceptable and should be attached to the OTSSRA (Overseas Travel Safety and Security Risk Assessment) form.

This is due to the potential costs of repatriation in an emergency during the current Covid-19 pandemic. Repatriation on individual medical grounds will still be covered however repatriation due to Foreign and Commonwealth instructions to return due to Covid-19 or other reasons related to Covid-19 will not be.

Members of the University of Sussex wishing to travel abroad should complete parts 1 and 2 of the OTSSRA (Overseas Travel Safety and Security Risk Assessment) form before seeking approval from the Head of School or Division. 

The following information should be included in your OTSSRA form:

  • Why it is not possible to complete the work remotely (for example sample collection, use of equipment)
  • What Covid testing arrangements are required by your destination and how you will meet them?
  • Confirm that you meet the entry requirements for the country you are visiting
  • The Covid status of the country you are visiting “Green, Amber or Red
  • That you have read and understood the FCO guidance including the country-specific advice - there is no need to copy this advice into the OTSSRA form, but you must confirm that you will comply with all advice
  • A summary of the current controls in the country you are visiting (for instance, face coverings or social distancing measures) and confirmation that your work can be completed while complying with them
  • Confirmation that you will cancel your trip should you experience any Covid-19 symptoms
  • Details of where you will self-isolate while abroad should you develop symptoms and what your plans are to receive support during this period, for instance from colleagues in the country, or family/friends
  • Confirmation that you understand the current requirements for self-isolation upon return to the UK from the country you are visiting as described below.
  • Confirmation that you will stay up to date with travel advice
  • Acknowledgement that permission may be rescinded and that costs already incurred are the responsibility of the research group or Professional Services division
  • Confirmation that you have considered anything that may mean you are at a higher risk from Covid-19
  • Confirmation that, if you develop symptoms while abroad, you will inform you line manager, any local test and trace organisations and the University via the reporting form
  • Where staff are travelling as part of a group for instance teaching with a partner organisation one OTSSRA form can be completed for the group as long as the hazards are similar, where this is done list each member of staffs contact details on the OTSSRA form. Each individual will still require individual insurance.
  • Who will meet the cost of a quarantine hotel should one be required during your return to the UK.

Guidance

The Foreign and Commonwealth Office (FCO) have advised that you do not travel to countries on the “amber or red list”. This is to limit the spread of new variants of Covid-19

Face coverings are required on all flights to and from the UK.

Returning to the UK

When returning to the UK the rules are different depending upon the colour code of the country you are returning from. In the event that have visited multiple countries in the previous 10 days prior to arrival, you must follow the highest applicable controls.

Details of the controls can be found here and are summarised below.

Green

You are required to book a Covid test to be taken on the day of arrival or within 2 days.

Countries that may become red or amber are added to a watch list which can be found here

Amber

You are required to book and take 2 Covid tests, the first of which is to be taken on the day of arrival or within 2 days; the second test is taken on or after day 8.

You are required to self isolate for 10 days on arrival as described here but are able to do so in your residence. You can end your quarantine early if you comply with the requirement of the test to release scheme.

Red

Currently only UK/Irish nationals and those with residence rights within the UK will be permitted to enter the UK from countries on the red list.

Before arrival you must take a Covid-19 test and book a 10-day stay in a managed quarantine hotel. Fines for not following this are set at £10,000 and/or 10 years’ incarceration.

The cost of a quarantine hotel is currently around £1,700 and should be considered as a cost when planning travel.

Additional costs

The University's insurer will not cover flights or accommodation costs, including cancellations, that arise because of Covid-19.

Medical expenses will be covered, unless they are incurred in the country of residence (i.e. the country in which an individual has resided for the last 12 months or more). This means that groups and Schools authorising travel may be responsible for additional costs to repatriate members of the University of Sussex or enabling them to self-isolate if required to do so.

Accommodation costs for staff travelling into a region that then enters lockdown will have to be met by the individual School or Group.

Insurance must be applied for prior to travel. See details of the University's insurance arrangements

Booking travel

All bookings must be made through Key Travel, the University's preferred provider. This is to reduce the likelihood of Schools and Divisions being exposed to additional costs.

Staff should ensure that costs associated with cancellation are avoided by booking flights that allow rescheduling or cancellation. These measures will reduce but not remove the possibility of additional costs as described above

Student placements abroad will be considered only where a student is returning to their home country. Students already undertaking a placement in a non-UK country may continue as long as they confirm that they are able to do so under the current rules for the management of Covid-19 in the country where the placement is located.

Students on placement within the UK should confirm with the employer if measures have been put in place that will enable the placement to be completed. For further information, contact the Careers and Employability Centre.

UK Covid-19 alert level

Prior to travelling you should review the Covid-19 alert level for the area you will be visiting.

You should consider if your work can be carried out with the restrictions in place due to the Covid-19 alert level.

Where the alert level in the region you are visiting or leaving is very high, you should consider if your trip is required as part of your work or if there are alternatives. If possible you should avoid making this trip, but are permitted to do so if it is essential.

Travel through regions with very high alert levels to other regions does not require additional controls

When planning off-campus working as part of an undergraduate project the following should be considered

  • Are you working within an area controlled by an organisation that is open to the public and have confirmed with your supervisor that you shall abide by any controls required by this organisation? This would include but is not limited to museums, cultural sites, archives, or parks.
  • Are you working with a partner organisation who has confirmed that they are happy for you to attend. You must review any local controls required and provide a summary of these to your supervisor. Which may include following the 1 metre plus additional controls guidance (for instance face coverings, visors, or Perspex shielding).
  • Where you are carrying out independent work where you can maintain social distance. This would include but is not limited to photography, filming, and data collection work.
  • Where it is not possible to maintain social distancing (for instance when providing 1 to 1 training in the use of equipment which may require closer contact) additional controls to limit the likelihood of transmission should be put in place. Details of what would be considered close contact working and suitable controls can be found here.
  • While close contact is allowed, it is best practice to only work in close proximity where necessary and to limit the frequency and duration as far as practicable

Approval

Undergraduates must confirm in writing to their supervisor that they can complete any off-site work within the guidelines.

While working off campus you are expected to follow all government advice on the use of hand sanitiser, face coverings, self-isolation and lockdowns.

See details of our study abroad programmes and how they have been affected by Covid-19.

If you have any questions, contact the Sussex Abroad team by emailing sussexabroad@sussex.ac.uk.

I am planning a field trip for undergraduates in the UK

For the purposes of this guidance, a field trip is defined as any off-campus activity arranged by a School where staff supervise undergraduates.

This excludes the study abroad programmes; more information, including details of restrictions and controls, can be provided by the International Office.

Prior to undertaking a fieldtrip, the following questions should be answered.

  • Can LFD tests be provided to students prior to and during the trip (details of how to order LFD kits appears above)
  • In the event that a member of staff or student develops symptoms of Covid-19 or test positive on the trip that will require them to self-isolate, what arrangements are in place to enable them to do so?
  • What arrangements are in place should a local lockdown be required in the region being visited?
  • In the event that there is a problem on the trip, who in the School will be contacted and do they know what support to provide?

Details of how these issues will be resolved should be added to the existing fieldtrip plan and or risk assessment. Blank fieldtrip risk assessment templates from some Schools appear below alongside guidance on planning a trip and answering these questions.

When planning a trip, you must do so on the understanding that it may need to be cancelled at short notice following an update to government guidance.

All students and staff should be advised to install the NHS track and trace app on their phones where possible this is available here

Confirmation from other organisations (museums, cultural sites, archives, activities provider, etc.)

Where, as part of the fieldtrip students are visiting a space controlled by another organisation, the trip organiser should.

  • Confirm that this organisation can accommodate the numbers of staff and students under their current arrangements.
  • Understand what additional controls have been put in place within the area being visited and ensure that students and staff know how to comply with the requirements.

The organisation that controls the space being visited should have a risk assessment in place which you can ask to review if there are any concerns.

Self-isolation

If any individual on the trip experiences Covid-19 symptoms they should self-isolate.

With regards to fieldtrips, a plan must be in place to either return the affected individual or individuals to their residence promptly or where this is not practical to provide them with accommodation for the period of their self-isolation close to the location of the trip.

The specifics of when to provide accommodation and when to send someone home will depend upon the distance from an individual’s residence. In general, it would be inappropriate to send some on a long-distance train, coach or on any aircraft in order to return them to their residence. Short trips of under an hour may be practical.

Should this affect a member of staff running the trip, arrangements for other staff to take over should be clearly described in the trip plan. For longer trips it may be appropriate to divide staff into an A and B team who have limited contact with each other. This reduces the likelihood of all members of staff being required to self-isolate at the same time.

Where individuals have experienced symptoms that may indicate that they have Covid-19, this should be reported to the trip organiser and via our reporting form.

Trip organisers should maintain a list of who on the trip has been in close contact with each other for the purposes of informing NHS track and trace services if contacted.

Regional lockdowns and changes to government advice

All members of the University are required to follow all government decisions with regards to lockdowns. No trips can be undertaken to a region where a regional or local lockdown is in place and the trip must be cancelled.

At a minimum, check to see if there are any lockdowns that may affect the trip one week in advance of the trip and the day before the trip. Plans to inform students on the cancellation should be in place ahead of this occurrence.

If a lockdown is put in place during an overnight trip you may be required to stay in your accommodation longer than intended. This should be discussed with the provider of any overnight accommodation and financial provision should be in place to fund any extended stays as it is unlikely that this will be covered by insurance.

Insurance

From 1 August 2020, there is an exclusion relating to the Cancellation, Curtailment or Change of Itinerary section of the travel cover for claims caused by (directly or indirectly) by any Coronavirus, including but not limited to, Covid-19

Transportation

Public transport

  • Face coverings are recomended on public transport but are no longer mandatory.
  • Trips should be planned to avoid travel during peak times.

Updated guidance for first aiders

First aiders on the trip should be made aware of the Covid-19 advice for first aiders from St John Ambulance and should pay specific attention to the section on CPR.

Informed consent from students

As part of the planning for a trip, students should be informed of the following.

  • That in the event of an update to government guidance the trip may need to be cancelled at short notice
  • That if they develop symptoms of Covid-19 while on the trip they will be required to self-isolate and that this may involve being sent home or being required to isolate at their current location depending upon how far away the trip is.
  • That they will be required to abide by any conditions of a local lockdown should it occur during the fieldtrip This information should be added to any existing consent forms.

Face coverings and hand sanitiser

While it is reasonable to ask undergraduates to provide their own face covering and hand sanitiser for use on any trips, it is advisable for the trip organiser to have a small reserve for those who have lost or not brought this equipment. Face covering and hand sanitiser should be added to the kit list for any planned field trips.

School field trip templates

Media Film & Music Fieldtrip Risk Assessment Template

Global Studies Fieldtrip Risk Assessment Template

School of Life Sciences Fieldtrip Risk Assessment Template

I am planning an overseas field trip for undergraduates

The global response to Covid-19 has varied greatly and local/country wide areas of increased infection are likely to occur into 2021. It is sadly not possible to predict with any degree of accuracy which countries will introduce additional controls ahead of time.

When planning a trip it must be done with the understanding that it may need to be cancelled at short notice following an update to government guidance.

Destinations

Field trips for undergraduates are not considered essential travel by the University as, while they undeniably enrich our educational programmes, other learning methods can be used when required. For this reason, no field trip for undergraduates should be undertaken to any regions where the Foreign and Commonwealth Office (FCO) advise all but essential travel.

Due to the Covid-19 pandemic field trips for undergraduates can be undertaken within Europe to countries on the UK green list.

This is due to the potential cost of having to repatriate staff and students if government advice is issued that individuals return the UK. The costs of any required return flight are unlikely to be insured.This may include the cost of a quarantine hotel should the country change to red during the trip (details of this can be found above under international travel)

Field trips can be planned to regions other than those listed above, however must be done with the  understanding that the fieldtrip will need to be cancelled in the event that government advice against travel remains in place or if the country is added to the "red list".

Field trip guidance

All of the guidance above on field trips in the UK also applies to international trips - with the exception that any individual experiencing symptoms of Covid-19 on an international trip must self-isolate at their current location, rather than considering returning home.

International travel guidance

All of the guidance for staff and PhD students on international travel will apply to field trips. The requirement to complete an Overseas Travel Safety and Security Risk Assessment form (OTSSRA) should be completed for the group as a whole, not for individuals. The information required on the OTSSRA form can be combined with the field trip plan and/or field trip risk assessment.

Approval

International travel is currently at the discretion of Heads of School or Division and requires their approval or the approval of a member of staff that this authority has been delegated to by the Head of School or Division

Insurance

From 1 August 2020, there is an exclusion relating to the Cancellation, Curtailment or Change of Itinerary section of the Travel cover for claims caused by (directly or indirectly) by any Coronavirus, including but not limited to, Covid-19.  Medical Expenses cover will not be affected by this. (NB: Please note country of residence exclusion below.)

Medical expenses in country of residence exclusion

Medical expenses in an individual’s country of residence are not covered. Country of residence is defined as the country in which you have resided for the last 12 months or more.

Special care should be taken to check that you would be able to enter the overseas country. If a traveller were turned away (i.e. because the foreign government regulations meant they were not allowed in or to fly), the Cancellation / Curtailment cover would not apply. There is no cover for quarantine costs.

You should not travel at all if you are experiencing any Coronavirus symptoms.

Walking and cycling

You can help control Coronavirus and travel safely by walking and cycling, if you can. This will reduce pressure on public transport and the road network. See information on the facilities for cyclists for University of Sussex students and staff.

Public transport

If you are travelling to or from campus on public transport (bus or train), try to avoid peak times where possible. Face coverings are no longer mandated on public transport by UK government, University staff are recommended to wear face coverings especially at peak times.

See the latest travel information from Brighton & Hove Buses. A live journey planning tool on their website allows you to see how busy your bus is so you can decide whether to travel or to wait for the next bus instead.

See information from Southern Rail on their response to Covid-19.

Driving and parking on campus

See information about driving and parking on campus during Covid-19.

As part of the phased re-opening of our campus, risk assessments have been updated regularly.

Given that the control strategy is shifting to being focused on testing and vaccination a single campus risk assessment is now appropriate rather than building by building assessments. RIsk assessments can be found in the Sussex Box Folder below. Previous building risk assessments are no longer applicable but are still available for reference.

Risk assessments have been completed using a standard 5 by 5 grid which is used to consider the residual risk. This is a recommended approach from the Health & Safety Executive; an example of the grid used by the University is shown below in figure 1.

The severity of risk from a covid infection has been lowered from a 5 to a 3 for vaccinated people. Consideration has been given to unvaccinated cohorts (under 18s), individuals that may be immune supressed and the voluntarily unvaccinated.

The University has taken the decision to maintain existing enhanced ventilation protocols in all University managed buildings. This maximises external air being brought into buildings, this will be reviewed in November with reference to the current risk from covid, University climate and energy use targets and temperature inside buildings.

For School or Divisional activities which go beyond general teaching or office work activity, such as field trips, overseas travel or some research activity, specific risk assessments may be required.

Guidance for specific activities can be found above under 'Guidance for Specific Activities' drop-down option.

Risk assessment link

 

Figure 1

RA MATRIX

Building occupany table

The University has taken the decision to maintain existing advanced ventilation protocols in all University-managed buildings. This maximises external air being brought into buildings. It will be reviewed in November with reference to the current risk from Covid, University climate and energy-use targets and the temperature inside buildings.

SEF engineers have rigorously applied all of the available guidance from the government and from authorities on ventilation about how to control the risks of Covid-19 and other airborne diseases. See the University's information about the measures that have been implemented on ventilation systems in campus buildings.

In addition to the above ahead of September 2021 a member of the safety team is physically assessing any accessible room that is marked on the space plans as holding 7 or more people and does not have external mechanical ventilation (discounting cupboards and other similar areas). This is being done with reference to step 2 of the Health and Safety Executive guidance on ventilation and Covid-19.

If having reviewed this information you have specific queries with regards to ventilation within your work area these can be raised with the University by completing the form available below. By completing this form you will enable us to efficiently address any specific areas of concern

FAQ's for Managers

Please see below for responses to potential questions

1. Staff are asking me if they need to wear face coverings on campus and in the office. What should I tell them?

The University is asking all people to wear face coverings when in high footfall areas. These will be indicated by a sign on the door of relevant buildings along with a time period when it is expected to apply. Staff should be asked to make sure they have a face covering available when on campus.

In offices the best approach is to discuss with staff what they are most comfortable with and ensure that there is an easy way to communicate this to people from other departments that may visit your office.

When visiting other departments’ offices it is polite to arrive with a face covering on and ask if people in the office are comfortable with it being removed if you wish to.

2. Can staff get LFD tests on campus?

Yes, the test centre on Level 1 of Bramber House will be open Monday to Friday from the 1st of September till the 1st of October. Home testing is also an acceptable means of testing. Details of where LFD home testing kits can be collected from are available on the H&S covid resources pages and in this map.

3. Where can staff get a PCR test?

PCR tests are available from UK Gov and will be delivered to your home address.

4. One of my team has been "pinged"/contacted by track and trace. What should I advise them to do? What do I need to do?

If the individual has not been double vaccinated and is more than 6 months over their 18th birthday they should self isolate as detailed here under isolations in line with government requirements

If the individual is younger than 18 years and 6 months or has been double vaccinated they are not required to self isolate, they should instead arrange for a PCR test from UK Gov

It is recommended that individuals that are not self isolating

  • Limit contact with people outside of their household (this may include working remotely for a period of time)
  • Wear a face covering if they are unable to maintain 2 metres distance
  • Limit contact with people that may be vulnerable

This may require talking to the individual concerned and detailing a plan for their next 10 days of work or study.

5. Staff are asking me about ventilation levels in our work space. What should I tell them?

In the first instance staff should read the information available here on the University approach to ventilation.

If staff have further concerns they can report them using this form with regards to specific rooms. This form should be used for spaces that hold 7 or more people. For rooms occupied by less than 7 people it is expected that local arrangements with regards to the flexible working policy should resolve most concerns.

6. What should I do if one of my team appears to be showing symptoms of Covid?

Typically the most visible symptom is a cough. In the event that someone develops a cough they should be asked to go home. They can use public transport if required and are advised to wear a face covering when using it.

Once home they should request a PCR kit from UK Gov

Should you wish to discuss someone feeling unwell while at work it is advisable to do so outside and at 2 metres distance. While some variants of Covid-19 have exhibited other symptoms the best diagnostic symptoms remain

  • A high temperature (while this can be assessed by touch, touching another person is not recommended – affected individuals are likely to be aware that they have a temperature that is higher than normal)
  • A new continuous cough
  • A loss or change in someone’s sense of taste or smell
7. My staff are asking about the risk assessments that have been done on working spaces. What should I tell them?

A campus risk assessment has been completed and is available here

A single assessment rather than building specific is appropriate due to the shift in control strategy from social distancing to vaccination and testing which rely less on individual area setup.

With regards to the reviews that have taken place of ventilation, building-specific information is available here

If you are doing specific activities it may be necessary to include covid as a hazard in the activity risk assessment. This would include for instance hosting a large event or work with human tissue. These risk assessments would need to be completed by the team performing the work and signed off by their line manger. Guidance for specific activities is available on the Health and Safety A-Z

8. Where can staff and students be vaccinated on campus?

On campus vaccination centres are run by the NHS but we provide them with support and a facility. When these are available the communication teams will make sure all staff are informed.

Outside of this a list of vaccination centres is available here from East Sussex council. This includes a list of walk in centres.

9. How will working spaces be kept clean?

SEF are maintaining their cleaning services. Cleaning individual desks should be viewed as a personal responsibility

10. Where will my team be able to find hand sanitiser stations on campus?

Hand sanitiser stations are available at the entrance and exit of all buildings. Hand washing with soap is also an appropriate control

11. As a manager if I have questions about Covid and safety on campus, who do I contact?

If you have questions relating to health and safety it is important to review the guidance available on the health and safety webpages. This includes guidance on specific activities under the A-Z and specific covid guidance for work in offices, teaching spaces, travel and laboratory areas.

If you have questions with regards to a specific individual’s medical concerns due to a medical vulnerability this can be raised with your HR Business Partner who may suggest a referral to occupational health which can be made here

If students have questions with regards to academic disruption support is available from student experience

12. Does it matter which vaccination someone has had?

Not from a line management perspective. The vaccinations that are approved in the UK are made available to each person, based on medical research and advice. As such, this is outside of our remit unless the University is instructed otherwise.

The health and safety team is weekly reviewing the World Health organisation’s variants of interest list. At present vaccinations are providing a dramatic improvement in clinical outcomes for those exposed to Covid-19

Guidance below is not current University of Sussex policy, but may be of use to specific members of the University

Guidance for Performing Arts (Rescinded)

Guidance for Close Contact Work (Rescinded)

Guidance for Events (Rescinded)

How do I wear a face covering correctly?

When wearing a face covering you should:

  • Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser before putting a face covering on
  • Avoid wearing on your neck or forehead
  • Avoid touching the part of the face covering in contact with your mouth and nose, as it could become contaminated with the virus
  • Change the face covering if it becomes damp or if you’ve touched it

This instructional video from the World Health Organisation tells you how to wear a face mask safely.

What is the difference between a facemask and a face covering?

facemask is a form of personal protective equipment (PPE), such as a fluid-resistant surgical mask, typically used in healthcare settings. A School or divisional risk assessment will identify circumstances in which facemasks are required to be worn as PPE. Face coverings are not a form of PPE and are typically cloth coverings for the nose and mouth.

Watch this video to find out more about the differences.

What face covering should I wear?

A face covering should:

  • Cover your nose and mouth while allowing you to breathe comfortably
  • Fit comfortably but securely against the side of your face
  • Be secured to your head with ties or ear loops
  • Be made of a material that you find comfortable and breathable, such as cotton. Ideally it is made of at least two layers of fabric (the World Health Organisation recommends three depending on the fabric used). The face covering may include a clear panel to allow lip reading and facial clues to aid communication.

There are many types of face covering available and choosing one to suit you may be difficult. At present the World Health Organisation recommends masks that meet the criteria outlined in this video.

What to do with your face covering after wearing it?

Disposable face coverings should be disposed of as non-recyclable waste in a bin for general waste.

How should I wash my face covering?

  • Unless it is disposable, you should wash reusable a face covering after each time you wear it, at the highest temperature appropriate for the fabric.
  • In the case of purchased covering, refer to the manufacturer’s instructions
  • Face coverings can be washed with other items of laundry according to the fabric washing instructions.

Where am I required to wear a face covering?

For a list of areas where face coverings are mandated, see UK government guidance.

 Mass testing and lateral flow devices.

Information for students

If you get queries from current students, direct them to the Coronavirus information on the Student Hub.

Prospective students who are thinking of studying at Sussex should be directed to our Coronavirus advice for applicants.

NHS contact-tracing app

The NHS contact-tracing application is available via Google Play and the Apple App Store.

This is one of the best things we can do as individuals to help control the spread of Covid-19. See more information and details of how to download it.

More information

You can see how we are responding to Covid-19 as a university.