Governance and Compliance

Online Teaching and Data Protection

The University has suspended all in person teaching.  Our key focus is to ensure that teaching and learning is moved online, so far as it is practical to do so, using University tools such as Canvas and Panopto. The delivery of teaching activities, as well as the use of new and different ways to deliver teaching, will sometimes involve the processing of personal data, such as audio and video presentation and recordings. In these exceptional times, this is necessary to enable the delivery of teaching and learning so our students are able to continue their studies.

Staff and students are reminded of the University’s ‘Policy on the recording of teaching activities and other uses of Panopto’, in particular the following:

  • The recording of teaching activities by individuals other than the academic is not permitted without the prior consent of the academic and other individuals involved, unless it is a reasonable adjustment as part of a student’s disability learning plan;
  • Recordings may only be used for the purpose for which the recording is made, usually to support teaching and learning and for the purpose of personal study;
  • Recordings must not be reproduced or distributed to any third party and must not be made available on external websites or social media channels.

All recordings are stored securely and are only be kept for as long as is necessary for the purpose for which the material is recorded and then deleted.

Further information about how the University processes personal data for educational purposes can be found in our Privacy Notice.

If staff or students have any concerns about the processing of their personal data as a result of the move to teaching online, or where there are individual circumstances where such processing would not be appropriate, they can contact the Data Protection Officer at dpo@sussex.ac.uk for further advice.