If you're a first-time event/conference organiser, it might be helpful to look at our 'Organising an Event or Conference' guide, available on our Preparing for a conference online module.
The guidance is based on the experience of Researcher-Led Initiative award recipients and provides a list of practical issues that you will need to consider. It is not an exhaustive list, but will be a helpful starting point.
You can also look through some examples of successful applications and event/conference evaluations (You'll need your Sussex log in and password to access these resources on Study Direct).
Frequently Asked Questions
How far in advance should I contact catering?
The size of your event depends on the amount of notice Sussex Catering will need. Generally for events of around 30 people, we would recommend 1 weeks’ notice. However, for larger events, or at busier times of the year - the earlier you order, the better. You can usually amend your booking to exact numbers up to 72 hours before the event.
How do I book Sussex Catering?
Speak to the Research and Enterprise Coordinator within your School about making an order.
How do I book a room?
Students can book rooms here: sussex.ac.uk/ssro/roombooking/studentroombooking
Associate Tutors and Post-doctoral Research Staff can book rooms here: sussex.ac.uk/roombooking/
How do I advertise my event?
- University ‘Broadcast’ system
- Doctoral School newsletter: Doctoral Connections
- Research Staff newsletter: The Sussex Researcher
- School newsletter
Your School may have it’s own newsletter, you could contact the editor
- Posters: You can print posters through the Print Unit
Can you charge attendees?
Yes, but events should benefit as many early career researchers as possible and charging for attendance may limit the number of people that attend.
If you decide to charge attendees you will need to contact Jamys Edmunds (firstname.lastname@example.org) to get a PayPal account set up to enable funds to be collected.