Division of General Counsel, Governance and Compliance

Records Management Policy

Good records management is necessary for the University to carry out its organisational functions and to meet its compliance obligations. The University’s Records Management Policy provides detail about the importance of records management and the principles which underpin good records management. The Policy lays out individual and institutional responsibilities with regards to records management.

Records Management Policy

A record, or records, can be understood as ‘information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business.’

The Policy applies to all University records, regardless of how they were created and how they are stored (for example, whether hard copy or digital; held by individuals or in centralised systems) and covers the entire life cycle of records from creation through to disposal.

All University staff who create or use records in their work have some records management responsibility, including the need to adopt good practice in creating and maintaining records. So, it is important that all staff familiarise themselves with the Policy and understand how it relates to their day-to-day work.

The Records Management Policy sits alongside an institutional Master Records Retention Schedule.

If you have any queries about the Records Management Policy and how it applies to you, please contact the Information Management team. We are also happy to provide face-to-face drop-in sessions.


Last updated November 2021