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Grounds faq

Who do I report a grounds matter to?

For all general enquiries and reporting of litter, rubbish or any clearance problem then the first contact is by telephone to EFM Helpdesk on ext. 7777. This includes the reporting of low to medium safety related matters.

For reporting high risk matters of safety then the Security Office must be called using the emergency ext. 3333

Can I review, discuss or propose planned improvement work?

The grounds Contract Manager Grounds is always happy to discuss any grounds related matter. Previous improvement work over the last two years can be viewed at

Do you work in conjunction with the Health Safety & Environmental Office?

The HSEO regularly attend monthly contract review meetings. An annual audit of compliance is undertaken each year reporting back into the review meetings. The Environmental and Biodiversity Plans are incorporated into the grounds specification and regularly audited for compliance.

Can I request specific grounds work for an event?

Great care was taken to award the grounds work to a contractor with a proven record of managing an output specification. This flexible approach means that the Contracts Manager can coordinate work in particular areas within the normal working week at no extra cost. This is useful in preparation for Administration and Open Days. For further information on this contact the Contracts Manager Grounds

How do I find out about the history of our estate and surrounding area?

A brief history of the University of Sussex can be found at A Brief History of the University of Sussex [PDF 67KB]

How do I find out about the different tree species to be found on campus?

Arboricultural relevance and notes on main tree species can be found at Arboricultural Relevance of the Campus [PDF 141KB]. Information on conservation and environmental factors and their implications can be found at University Conservation & Environmental Factors [PDF 62KB] .For further information and guidance please contact the grounds Contract Manager Grounds

How do you catalogue and look after the trees on campus?

A full tree condition survey is professionally commissioned on a 5 year rolling cycle. Adjacent woodland areas are also inspected and assessed on their own merits. The primary function of the survey is to assess the Health & Safety of the trees in and around the campus. Additionally the information correlated can be utilised for educational and research purposes and to provide a framework for future management goals. The survey is presented to the Contracts Manager in table form comprising; tree reference number, species, dimensions (height, canopy spread and diameter at breast height), age, specimen quality, form (natural shape), percentage of deadwood, trunk/stem condition, crown structure, foliage condition, pest/disease present, fungi/decay present, and root condition.

A hazard score is given as a risk assessment with main risks associated where trees may endanger people or property

Comments and recommended action to be taken complete the report a copy of which can be inspected by contacting the grounds Contract Manager Grounds The arboriculture specification for works can be viewed at Arboricultural Specification [PDF 189KB] Notes on pests, diseases and fungi can be viewed at Notes on Pest Diseases [PDF 163KB]