New research staff
Welcome to the University of Sussex
This page provides information to help you in your first few days and weeks as you begin your role at Sussex.
We warmly welcome you into the researcher community here at Sussex and look forward to seeing you at future research staff events, particularly the research staff induction, which you will be invited to within your first term.
We hope you that you find the information on these pages useful. Please do not hesitate to contact the Research Staff Office if you have any questions or concerns about any aspect of your role. If we don’t know the answer we will find someone who does!
Welcome Guide for New Researchers
The Research Staff Office are very pleased to bring you a 28 page interactive Welcome Guide for new Research Staff joining the University.
Alongside general information about the University, the Welcome Booklet includes information about:
- The Research Staff Office and other support services around the university
- Support for your career development
- Support for your research
- Practical guides on factors such as policies, employment queries, term dates, insurance
- Information on living in Brighton and relocating from overseas
The booklet also contains a helpful induction check list for new Research Staff to complete in their first few days and in their new role.
Checklist for New Researchers
- Before you arrive...
- Familiarise yourself with the Terms and Conditions of Employment
- See the Welcome Guide for more information
- If you are coming from abroad arrange any necessary visas and work permits
You can check what you will need at UK Visas and Immigration: https://www.gov.uk/government/organisations/uk-visas-and-immigration.
Make sure you leave plenty of time to arrange your visas
- Sign and return your “Staff Record Form” to HR
- Register any children with local childcare/schools
- Ensure you have the appropriate documents required for opening UK bank account (if coming from abroad) and for renting property.
For banks you will need proof of your UK address and proof of income (e.g. last 3 months bank statements, previous payslips and University appointment letter)
For renting you will need proof of income and guarantor information
Check with banks and letting agents as to the specifics of the documentation you will need to provide
- Arrange accommodation
- See the Welcome Guide for useful websites
- Familiarise yourself with the Research Staff Office's webpages, a hub of information and resources available for Sussex Researchers
- On your first day at Sussex...
- Familiarise yourself with the Campus Map!
- Take your paperwork to Human Resources (room 338, Sussex House). You will need:
- Staff Record Form (if not returned in advance)
- P45 or P46 (if you do not have a P45)
- Completed Immigration, Asylum and Nationality form
- Passport and/or other forms of identification as specified in your appointment information.
- Obtain your ITS username and password from IT Services in Shawcross building.
- Login to Sussex Direct to check your personal information and order a car parking permit if required.
- Visit the Print Unit in York building to obtain your University Card.
- Meet your supervisor and research group colleagues
- In your first weeks...
- Have a meeting with your PI/Manager to discuss your work objectives and career development goals: Guidance and templates to support your start of contract objective setting and career development discussion
- Meet your Head of Department and/or Head of School
- Meet your departmental/school administrator
- Meet the person with responsibility for research staff development within your school
- Health and Safety induction from your building’s Health and Safety Coodinator
- Meet your HR contact
- Meet the Research Staff Rep(s) for your school
- Familiarisation with key policies and guidance relating to your research/employment/safety
- Attend an induction to the Agresso Finance System
- Familiarisation with support and opportunities on offer to research staff through the Research Staff Webpages
- Familiarisation with University Strategy and Governance
- You will be subscribed to the Research Staff Mailing List, which is used to communicate news, events and other information relevant to researchers and those involved in supporting researchers.
- In your first few months...
- You will be invited to a University induction from the Staff Development Unit for all new members of staff.
- You will be invited to a Research Staff Welcome Lunch, hosted by the Research Staff Office.
- This event will give you an opportunity to:
- Meet other researchers that have also recently started at Sussex
- Find out about the range of support on offer to research staff across the university
- Find out about opportunities to get involved in the wider university community
- Ask any questions you may have relating to your role or working at Sussex in general
- Have a free lunch!
Remember, if you have any questions or concerns about any aspect of your role as a member of research staff, the Research Staff Office are here to help. Please contact us at any time with your questions or to book an appointment. Discussions with the Research Staff Office are treated in confidence.
Don't forget to arrange a start of contract discussion with your PI/managerIt is a University expectation that as part of their induction process, new members of research faculty should meet with their principal investigator/supervisor within the first month of the research contract to discuss and agree some initial research and career development objectives. To support you in planning your professional development you should refer to the Research Staff Professional Development Guidance [PDF 1.65MB]
This process will help you to establish yourself quickly in your new role and to identify any training/development requirements to support you in your current role and future career aspirations.
See the Guidance and templates to support your start of contract objective setting and career development discussion to help you in this process.
Resources for Research Staff
Come along to our next Welcome Lunch to meet other new researchers to Sussex, find out about the range of support and opportunities on offer and ask any questions.
Find answers to frequently asked questions by research staff along with links to further information.
Find information and links to a range of practical support and resources.
T: 01273 877979
Research Staff Office, Research and Enterprise Services, Level 1, Falmer House, University of Sussex, BN1 9QF