Sussex Estates and Facilities

ID cards

All new staff and students, and returning students who have re-registered with the University, are entitled to a free University ID card. All students are required to carry an ID card as it is the only means of access to the University Library, and is required identification for students sitting unseen exams.

To maintain safe working conditions for staff, the ID card service is currently operating under conditions of restricted access.

New and returning students requiring an ID card should visit the Registration web pages for guidance. For enquiries regarding lost or stolen ID cards, or staff ID cards, please email

Student ID card sample imageDue to the Covid-19 pandemic, the process for issuing ID cards to students and staff has changed for 2021-22. 

New and returning students should complete their registration online. When registration is completed, ID cards will be issued by the Student Systems and Records Office and posted to the student's nominated address. Registered students who have not received their ID card when they have arrived at the University should contact Student Systems and Records.

Staff and students in need of a replacement ID card (if theirs has expired, or has been lost or stolen) should contact the Print Unit.

Staff ID cards for new starters

New members of staff should email to request an ID card. Please email us from your Sussex email account and attach a passport-style photo of yourself (a 'selfie' is acceptable in most cases). When your card is ready you can collect from the Print Unit or we can post it to your campus or home address.

Replacing lost or stolen ID cards

Please email if your ID card has been lost or stolen. ID cards will only be deemed to be stolen on presentation of a valid police crime reference number.

Stolen ID cards will be re-issued free of charge if a crime reference number is presented.

Lost or damaged ID cards will be charged at £10.00 per card.

Payment is currently by credit or debit card only: we can take payment by telephone on 01273 67 8216 or 01273 87 7906 between 9.30am and 4.00pm, Monday to Friday.

Please have your Sussex username to hand when you call as it helps us to locate your student record. If we are not able to take your call, please leave us a voicemail, including a contact telephone number, so we can call you back.

Replacement ID cards can be collected from the Print Unit or dispatched via internal mail for students resident on campus, or by post to off-campus requestors.

Terms and conditions of use of student ID cards

Students must possess a valid ID card for the duration of their studies, and are required to carry the card when on University premises and to produce it in a situation where it is necessary to check identity. Please note that:

  • Cards are not transferable and must not be lent to others.
  • If you leave the University before the expected course end date on your card the card should be surrendered to the Student Progress and Assessment Office, Bramber House, University of Sussex, Brighton BN1 9QU.
  • ID cards remain the property of the University of Sussex; when asked to do so by a member of University staff you must produce it, and if necessary surrender it.
  • The ID card may be used to collect data on swipe access to buildings or attendance at teaching events and this may be used for security or disciplinary purposes