Sussex Estates and Facilities

ID cards

All new staff and students, and returning students who have re-registered with the University, are entitled to a free University ID card. All students are required to carry an ID card as it is the only means of access to the University Library, and is required identification for students sitting unseen exams.

To maintain safe working conditions for staff, the ID card service is currently operating under conditions of restricted access.

  • New students will be issued with an ID card as part of the registration process. Visit the Registration web pages for guidance.
  • If you are a student or member of staff and have already been issued with an ID card, but need to request a replacement because your card has been lost, stolen, or has expired, use this form.

ID cards for new students

New students should complete their registration online.

When registration is completed, ID cards will be issued by the Student Systems and Records Office and posted to the student's nominated UK address in most cases.

New students who have not received their ID card when they have arrived at the University should contact Student Systems and Records or visit the Welcome Desk in the Student Centre.

Staff ID cards for new starters

New members of staff should email to request an ID card.

Please email us from your Sussex email account and attach a passport-style photo of yourself (a 'selfie' is acceptable in most cases).

When your card is ready you can collect from the Print Unit or we can post it to your campus or home address.

Access control (Salto) cards

Your University ID card is not an access control card. Access control cards, where required, are issued by the SEF Logistics team. All requests for access control cards should be made via the SEF Service Centre in the first instance: email

Replacing lost, stolen or expired ID cards

Staff and students may use this form to apply for a replacement ID card if yours has been lost, stolen, or has expired. 

ID cards will only be deemed to be stolen on presentation of a valid police crime reference number.

Stolen ID cards will be re-issued free of charge if a crime reference number is presented.

Lost ID cards will be charged at £10.00 per card, payable on collection.

We will also replace your ID card without charge if it is faulty or has become damaged or unreadable through normal wear and tear. You will need to bring the damaged card with you when you collect your replacement or the normal £10.00 charge will apply.

Replacement ID cards can be collected from the Print Unit or dispatched via internal mail for students resident on campus, or by post to off-campus requestors.

Terms and conditions of use of student ID cards

Students must possess a valid ID card for the duration of their studies, and are required to carry the card when on University premises and to produce it in a situation where it is necessary to check identity. Please note that:

  • Cards are not transferable and must not be lent to others.
  • If you leave the University before the expected course end date on your card the card should be surrendered to the Student Systems and Records Office, Bramber House, University of Sussex, Brighton BN1 9QU.
  • ID cards remain the property of the University of Sussex; when asked to do so by a member of University staff you must produce it, and if necessary surrender it.
  • The ID card may be used to collect data on swipe access to buildings or attendance at teaching events and this may be used for security or disciplinary purposes