Inserting pictures into Word
Getting ready
Word will accept many different picture formats including GIF, TIFf, JPeG, PCX, BMP, EPS, and WMF.
Inserting a picture file
- Move the cursor to an appropriate location within the Word document.
- From the Insert menu choose the Picture option.
- Trace to From File (see below).
- Select All Pictures in the Files of type box to ensure that your picture format is viewed.
- Move to the folder that contains your image.
- In the dialogue box, (see below), select the appropriate file and click Insert.
- You can resize the picture in Word if required.
- Save the Word Document.
Tips
If your picture files are on one or more disks then to avoid disk swapping errors save your word document to the N:drive. Removing a floppy disk or USB drive on which a opened word document is contained will cause irrecoverable file errors.
When writing Word documents if at all possible leave the insertion of pictures until last. Keep copies of the Word document before inserting pictures and a copy of all pictures. This makes recovery of important work much easier.
Combining text and graphics
Word allows you to include "objects" in your written document, such as pictures, charts, and video clips. You can manipulate an object in a number of ways within Word. For example you can resize a picture or "wrap" the text around it. If you want to change the object itself, e.g. change the line style of a chart, then you should do this in the package that created it.
To manipulate an object
- Select the object by clicking on it once.
- Click once with the right hand mouse button and select Format Picture (or Format Object).
- The window shown below will be displayed.
- You need to select the appropriate tab to resize or move the graphic, etc.
To "wrap" the text around the object
- Click on the Layout tab.
- The most commonly used style is Square. If this is chosen you can select the text to be on the left, the right, or both sides of the picture.
- You are now able to move the object.
To move the object
- Click and hold the left mouse button over the object. The mouse pointer will change shape (see below).
- Drag the mouse with the mouse button held.
To keep text and objects together
An object will remain where you placed it. This means that if you change the text, by adding or deleting sections, the object might no longer be in the appropriate place and you will have to reposition the object. You can avoid this chore by ensuring that the object stays in the correct location as follows:
- Select the object by clicking on it once.
- Click once with the right hand mouse button and select the Format Picture (or Format Object).
- Click on Layout.
- Click on the Advanced option and click on Picture Position.
- Click on Layout.
