Office 365

With Office 365, students and staff of the University can get Microsoft Office for personally-owned computers and mobile devices at no cost as well as access to online versions of Office products and 1TB of free storage.

See the section below for more information about OneDrive.


You can download and install Office 365 ProPlus for your own Windows computer, including Word, Excel, PowerPoint, OneNote, Access, Publisher and Outlook.

logos for the programs included in ProPlus

Download and install

  1. Login to Office 365 with your username and password
  2. If you see this login box, choose Use another account, then login with your username (followed by, e.g.
login window seen by IE users
  1. Once logged in, click the Install Office button
Install button
  1. Follow the on-screen instructions by clicking to Run the installer. The installation will begin and, after a few minutes, you can start using Office.
  2. When you launch Office for the first time, you will need to activate it - click on Sign In and then enter your IT username (followed by
  3. Click Next and then enter your IT password and Sign in

About the offer

Full versions at no cost
You can download the full versions of office software for PC and Mac and use them at no cost for the duration of your course.

Use on all your devices
You can install the Windows or Mac versions of Office on up to five different devices. The range of Mobile Office programs can also be installed on up to five phones or tablets.

Staff or student
The offer is open to current students on undergraduate and postgraduate courses at Sussex. Staff employed by the University are also eligible to download Office for personally-owned computers and use the free OneDrive storage space.

Free online storage with OneDrive

You automatically get a Terabyte (1TB) of cloud storage space with Microsoft OneDrive for the University of Sussex

You can use your free cloud storage space:

  • directly from Office apps - sign in to Word, Excel or other Office apps on Windows, or the iPhone and Android equivalents to open or save files directly in your OneDrive for Sussex file space
  • online - login with your Sussex username (followed by and password to get straight to your files and edit them online

Important information about OneDrive

OneDrive cloud storage space is provided directly to students by Microsoft. The University has no access to files saved in OneDrive so you will need to contact Microsoft yourself if you need help recovering files or using the service.

OneDrive storage space linked to your Sussex address is only available while you are at the University. After you leave, you will no longer have access to files saved in OneDrive on your University account.

For safety, you should keep a spare copy of files you are working on in a different location, such as on your University file space or on a USB.

Frequently asked questions about OneDrive

Can I connect to my OneDrive from a Windows PC?
You can get access to your OneDrive files directly from Word or Excel or by setting your OneDrive as a mapped network location

The version history of my documents in OneDrive shows the wrong times and dates
By default the time zone for OneDrive is set to Pacific Time but you can change the regional settings.

How do I share files using OneDrive?
You can use OneDrive to share Microsoft Office documents and files such as Word, Excel or PowerPoint files.

How much space do I have left in my OneDrive?
To check how much space is left in your university OneDrive, first login to your Office 365 account and click OneDrive, in the top bar.