School of History, Art History and Philosophy

Health and Safety

Policies and Guidance

Health and safety is about preventing people from being harmed at work or becoming ill from the work that they do. The law says that we must not put ourselves, other workers or the public in danger.

Health and safety law applies to all employees, full or part-time, temporary or permanent; the self-employed; young people, including students; apprentices; contractors; mobile workers; homeworkers and temps or agency workers.

The information on the Health and Safety web pages will help you and the University to meet their responsibilities and ensure that the campus is a safe and healthy place to work.

The Head of School who is responsible for health & safety has designated Deborah Jackson-Smith, School Administrator, to be responsible for safety administration within the school.

Accident Reporting

Who should I contact if there has been an accident and someone is injured?

Contact the University emergency number which is manned 24 hours a day, 7 days a week, 365 days a year.

On an internal telephone Extension 3333 On an external telephone or mobile 01273 873333

The call goes through to security who will arrange for a Mobile First Aider to attend the first aid call, if the emergency services are required security and the mobile first aider will co-ordinate the response.

It is important that you call the University emergency number and DO NOT dial 999. The University Security Team meet the emergency services when they arrive at the campus and escort them directly to where they are needed. The campus is a large site with more than 60 buildings and it is easy for the emergency services to waste valuable time looking for a particular location or building, whereas Security can take them straight to the scene of the accident or incident.

You must also report all incidents as follows:

  1. Contact your school/unit accident/incident reporter, Deborah Jackson-Smith and they will complete an online report.

  2. If you are unable to contact your Incident Reporter, please contact the Health, Safety and Wellbeing Office (HSWO),

  3. The school/unit Health and Safety Coordinator (HSC) will arrange to carry out initial investigations and arrange any remedial works required.

  4. Major accidents and dangerous occurrences will be investigated by the HSC and the HSWO.


If the fire bells sounds, leave what you are doing and exit the building by the quickest,safest route. DO NOT stop to collect your belongings. Congregate by the nearest fire assembly point.  Fire assembly points [PDF 7.22MB]

There are fire wardens appointed for each area within the building. The fire wardens are displayed on the Health & Safety notice Board outside A110

Fire Evacuation Plans

There are new Fire Evacuation plans being placed in all the teaching buildings on campus.  They have been drawn in 3D to aid navigation and show the main fire exit routes out of the building from various positions and locations within the building and will be positioned in the main entrances and in corridors on upper floors.  The plans identify main room numbers, fire fighting equipment, refuge areas toilets and the nearest disabled toilets.

 Fire evacuation plans for other campus buildings can be viewed and downloaded from this link.

Display Screen Equipment

Most people will use a computer either at work or at home. If your computer workstation is not set up correctly this could lead to health effects such as:

  • Back pain
  • Aching limbs
  • Eye strain
  • Fatigue

Please use the self assessment tool when you first go to use your new work station. Interactive self assessment tool.

If you experience any difficulties or have any further questions please contact the HAHP School Office

Other useful DSE infomtion such as Eye test procedures can be found on the Health, Safety & Wellbeing website.

Manual Handling

Musculoskeletal Disorders (MSD's) which include injuries caused by manual handling are the most common occupational illness in Britain, affecting one million people a year. Within the higher education sector MSD's account for roughly two thirds of time lost due to injury and ill health. Figures for the University of Sussex show that over 650 days are lost every year due to manual handling injuries and are not specific to any working group.

Whether you are moving furniture or lifting boxes of photocopy paper, you are manual handling. In order to avoid any ill health effects from manual handling please follow the guidance below.

Manual Handling Policy [PDF 32KB]

Risk Assessment

Risk assessments are used to identify hazards and risks. All work actvities should be risk assessed and should comply with curernt legislation. Risk assessment forms can be found on the Health, Safety & Wellbeing website.  Local Risk Assessments can be requested from the School Administrator

Lone Working Policy

This policy applies to the management of risks associated with lone working on or off Campus.


The University's Smoking Policy

  • prohibits smoking in all University buildings, including all university owned or managed residential accomodation both on and off campus and prohibits smoking within two metres of any part of a University-owned or managed building

  • prohibits smoking in University vehicles

  • designates external areas where smoking is allowed.