Email signature

Follow these instructions to add a branded signature to your email.

1. Personalise your signature

Enter your details:


2. Copy your signature

Click and drag from above the logo to below the postcode to highlight the signature and then on your keyboard, hold down Ctrl + c to copy it.

Sussex logo
Job title
Name of Division/Dept/Unit/Centre
University of Sussex

T: +44(0)1273 XXXXXX
Internal Extension: XXXX

Name of Building
University of Sussex
Brighton BNX XXX

3. Update in your email program

Now go to your email program to add the signature.

Outlook for PC

  • Open Outlook and go to File and then Options
  • Click on Mail and then press the Signatures button
  • Choose New and give your signature a name, such as Sussex
  • Click into the window to update your signature and then hold down Ctrl+V to paste in your new signature
  • In the top right of the window, choose whether you want to add your Sussex signature to new messages and/or replies and forwards
  • Click OK

Outlook Web App

  • Click on Options (top right) and then See All Options...
  • Click on Settings and then press the Mail button
  • Click into the E-Mail Signature window (deleting any text that is already in there
  • Hold down Ctrl+V to paste in your new signature
  • Tick the box to Automatically include my signature
  • Click Save

Updated on 28 January 2020