Email signature

Follow these instructions to add a branded signature to your email.

1. Personalise your signature

Enter your details:













2. Copy your signature

Click and drag from your name to below the logo to highlight the signature and then on your keyboard, hold down Ctrl + c to copy it.


Your name
Your role title
Name of Faculty/Division/Department/Unit/Centre/Team
University of Sussex

youremail@sussex.ac.uk
profiles.sussex.ac.uk/yourpersonalwebpage

Your regular working hours are Day to Day, Time–time.
Sussex logo

3. Update in your email program

Now go to your email program to add the signature.

Outlook for PC

  • Open Outlook and go to File and then Options
  • Click on Mail and then press the Signatures button
  • Choose New and give your signature a name, such as Sussex
  • Click into the window to update your signature and then hold down Ctrl+V to paste in your new signature
  • In the top right of the window, choose whether you want to add your Sussex signature to new messages and/or replies and forwards
  • Click OK

Outlook Web App

  • Click on Options (top right) and then See All Options...
  • Click on Settings and then press the Mail button
  • Click into the E-Mail Signature window (deleting any text that is already in there)
  • Hold down Ctrl+V to paste in your new signature
  • Tick the box to Automatically include my signature
  • Click Save

Updated on 3 March 2026