How to...
Copilot
Microsoft Copilot
Sussex recommends using Microsoft Copilot.
Sussex staff and students have access to Microsoft Copilot Chat which is data-secure and free.
We strongly advise against using other services like ChatGPT as they do not keep your data secure.
Data-secure
Microsoft Copilot keeps your data safe. As long as you sign in using your Sussex credentials you should always see the green 'data-secure' shield in the top-right corner.
Access
The Copilot chat can be accessed in the latest version of the MS Teams and Outlook desktop applications. Alternatively, it can be accessed online.
Productivity
Meeting Notes
You can use Copilot to take meeting notes and create action points!
Step 1: Start the transcription
a. In Teams - Click 'More ...' then 'Record and Transcribe' and 'Start Transcription'
b. In Zoom - Click 'More...' then 'Transcript'.
Step 2: At the end of the meeting, copy and paste the entire transcription text into Copilot.
a. Word count limit: You can bypass the Copilot word count limit by adding your text or prompt into a Word document and uploading that into Copilot.
Step 3: Add a prompt along the lines of 'Summarise this meeting transcription, including next steps'.
Managing Emails
Help draft professional responses and summarise email threads.
Writing Assistance
Draft reports and meeting notes. Generate summaries of long text or complicated documents.
Tips
- Be specific with your prompts: The clearer your question or task, the better the response.
- Use natural language: You don’t need to use special commands—just ask like you would a person.
- Ask follow-up questions: You can build on previous answers to refine or expand the conversation.
- Ask Copilot itself for tips on how to use it!
Please note: ‘Agents’ are not currently available under the Sussex Microsoft licence.
Support
Using AI to support teaching and learning
Student AI assessment guidance
created on 2025-11-18 by Benoit Sharp
last updated on 2025-12-02 by Benoit Sharp