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How to...

Stay safe using Zoom

Our list of essential steps to ensure you stay safe using Zoom.

1. Manage your Zoom settings

Zoom Login Screen

  • Select settings on the left hand side.

Zoom Settings

2. Configure your settings

  • Do not use Personal Meeting ID when scheduling a meeting (the small bar to the right should be grey- this is the default setting).
  • Do not use Personal Meeting ID when starting an instant meeting (this is the default setting) 
  • Always set a password when scheduling new meetings (the small bar to the right should be blue) .
  • Screen sharing should only be allowed by the host. If during a meeting you want to give someone else the ability to share, this permission can be given during the meeting.
  • Annotation should be turned off unless you know you are going to need it.
  • Do not allow removed participants to re-join, or participants who you have removed from your session can re-enter (this is the default setting).
  • Use waiting rooms.
  • If all of your guests are registered University of Sussex Zoom users, consider selecting "Only authenticated users can join meetings". If you have guests who are not from the University joining, do not use this setting.
  • Make sure that people joining use their Sussex credentials and the Anyone trying to join as a guest with this setting will not be permitted entry.
  • Once you have scheduled a meeting only share the invite in a private forum such as Canvas (for staff and students), Microsoft Teams (for staff) or  email. Do not use social media to share meeting links.
  • Turn off file transfer. In-meeting file transfer allows people to share files through the in-meeting chat. Toggle this off to keep the chat from receiving unsolicited pics, GIFs, memes and other content.
  • Disable private chat. Zoom has in-meeting chat for everyone or participants can message each other privately. Restrict participants’ ability to chat amongst one another. This is to prevent anyone from getting unwanted messages during the meeting.
  • Make sure you keep your version of Zoom up to date to benefit from the latest security updates. 

3. Recordings

See also our Top 10 Security Tips.

If you need any additional help, please contact the IT Service Desk for support 

created on 2020-04-06 by Trudy Cadman
last updated on 2020-10-21 by Sam Elmer