Undergraduate Admissions Coordinator - Ref 3122

School/department: Admissions Office
Hours: Full time (36.5 hours per week). The work of Admissions is student-facing and standard office opening hours are 9am to 5pm. Requests for flexible working options will be considered (subject to business need)
Contract: Permanent
Reference: 3122
Salary: Sarting at £21,814 and rising to £25,217 per annum
Placed on: 11 March 2020
Closing date: 31 March 2020. Applications must be received by midnight of the closing date. 
Expected interview date: 21 April 2020


Job description

The University’s central Admissions Office is looking for a helpful, friendly and efficient person to join our Undergraduate Admissions team, supporting the key process of dealing with the full-time undergraduate applications received via UCAS.

The post holder will:

  • be responsible for undergraduate applications for a group of subjects;
  • work closely with the academic admissions tutors to reach decisions;
  • set conditions, issue offers and stay in touch with the applicant through the cycle;
  • deal with telephone and email enquiries;
  • support the Confirmation and Clearing process in the summer; and
  • ensure an excellent student experience (from application to arrival)

This office-based, process-driven role requires someone with good administrative experience, ideally handling large volumes of work and with evidence of close attention to detail.  You’ll need good existing knowledge of UCAS, the undergraduate admissions process and familiarity with UK school leaving qualifications.

You must have a strong record of excellent ‘customer service’ and enjoy working with people from across the globe. It would also be advantageous to have experience of assessing international qualifications and an understanding of fee classification regulations.

Please note that the pattern of work in Undergraduate Admissions means there is a holiday embargo for staff during August and some restrictions on leave in September.

It is normal to appoint at the first point of the salary scale.

The University of Sussex values the diversity of its staff and students and we welcome applicants from all backgrounds.

Download the full job description and person specification (reference number 3122) (PDF XKB)

Please note that the University of Sussex is unable to provide visa sponsorship for this position, and thus any applicant should ensure that they have the legal right to work in the UK for the period of the post. The University of Sussex requires all successful applicants to provide proof of permission to work in the UK before they commence work. Should you therefore require further information, please visit the Home Office website.


How to apply

Download our professional services application form [DOC 183.00KB] and personal details and equal opportunities form [DOC 162.50KB] and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to profservicesrecruitment@sussex.ac.uk

You should attach your application form and all documents to the email (don't use a web-based upload/weblink service) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

Download our terms and conditions summary for Clerical and Related Staff Terms and Conditions [DOC 35.00KB]


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