Student Records Manager Ref A0019

School/department: Student Data and Records within the Division for the Student Experience/Academic Services
Hours: full-time hours up to 1.0 FTE. Requests for flexible working options will be considered (subject to business need).
Location: Brighton, United Kingdom
Contract: 9 months maternity cover with the possibility for extension
Reference: A0019
Salary: starting at £36,333 to £43,155 per annum, pro rata if part time
Placed on: 28 February 2023
Closing date: 21 March 2023 Applications must be received by midnight of the closing date.
Expected Interview date: to be confirmed
Expected start date: 15 May 2023

Job description

Applications are invited for this exciting full-time role managing the Student Records team, which maintains the records for all undergraduate and postgraduate students here at the University.

The post-holder will lead the team in the delivery of all aspects of undergraduate, postgraduate taught and postgraduate research student records administration. They will also provide effective line management of the Student Records team.

The work involves the following activity:

  • Lead the preparation and management of student registration activities
  • Be the institutional point of contact with Student Finance England
  • Lead the continuous improvement of service delivery that relates to the maintenance of student records
  • Oversee the efficient and timely production of transcripts and other academic records for former and current students
  • Undertake appropriate training to support personal and professional development

You will have a degree or equivalent and/or relevant professional experience, proven line management capabilities and preferably experience of Higher Education administration.

You should be a quick learner, a team player, highly organised, have excellent IT skills including the use of databases and spreadsheets, and have excellent oral and written communication skills such that you can write regulations and procedures.

You will be reliable, honest and committed to maintaining confidentiality and upholding data protection requirements.

Please contact Leo Baines-Jump (Head of Student Data & Records) via  for informal enquiries.

The University of Sussex values the diversity of its staff and students and we welcome applicants from all backgrounds. You can find out more about our values and our EDI Strategy,  Inclusive Sussex, on our webpages.

Download job description and person specification A00019 [PDF 139.03KB]

The University requires that work undertaken for the University is performed from the UK. 

Visa Sponsorship Queries:

This role may be eligible for sponsorship. For a job to be eligible for sponsorship it needs to be assigned an eligible SOC code & meet minimum salary requirements and be full time. Please contact so they can check if this role can be assigned to an eligible SOC code and meets the minimum salary requirements. You can also consult our Skilled Worker Visa Information page for further information.

How to apply

Download our professional services application form - Dec 2020 [DOC 203.00KB] and Personal Details and Equal Opportunities Form [DOC 119.50KB] and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to

You should attach your application form and all documents to the email in PDF format (we are unable to accept applications as or .pages) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

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