EA to the Dean Ref: 6680

School/department: University of Sussex Business School
Hours: 36.5 hours.  Requests for flexible working options will be considered (subject to business need).
Contract: Permanent 
Reference: 6680
Salary: Starting at £26,341 to £30,497 per annum, pro rata if part time
Placed on: 9 November 2021
Closing date:  2 December 2021.  Applications must be received by midnight of the closing date. 
This vacancy is only open to those currently employed by the university.

Job description

A fantastic opportunity has arisen for a highly organised and astute individual to provide comprehensive executive assistant and PA-type support to the Dean of the University of Sussex Business School.

You will provide a professional interface between the Dean and his internal and external contacts.  You will be able to work independently, be confident and enjoy working with people, have excellent communication skills and be highly organised. 

You will be responsible for managing his detailed and busy diary and arranging travel.  In addition to organising and supporting meetings, you will conduct research when required to ensure the Dean is well-prepared for his commitments.

You will supervise and manage a team of School Coordinators who supporting the School Senior Management Team.

You will be required to maintain office systems, and carry out a wide range of other tasks.  

You will be approachable and confident, with the ability to communicate effectively with a wide range of individuals. You will be expected to work well using your own initiative with a varied workload in a busy environment. You will also have experience of supervising and line managing.

You will have substantial relevant experience, excellent IT skills, and a clear understanding of the role of an Executive Assistant working at a senior level. You will have excellent communication, organisational and interpersonal skills, and will assume a professional approach to all aspects of this busy and demanding role. You also be expected to fully embrace and strive to demonstrate the Sussex values of Kindness, Integrity, Inclusion, Collaboration and Courage, in all the work that you do.

Please contact Daniel Barrow D.M.Barrow@sussex.ac.uk for informal enquiries.

The University of Sussex values the diversity of its staff and students and we welcome applicants from all backgrounds.

Download the full job description and person specification (reference number 6680) (PDF 214KB)

Visa Sponsorship Queries:

This role may be eligible for sponsorship. If you require visa sponsorship from the University of Sussex to undertake this role please consult our Skilled Worker Visa information page for further information. If you want further advice on sponsorship eligibility please contact HRCompliance@sussex.ac.uk 

How to apply

Download our professional services application form - Dec 2020 [DOC 203.00KB] and Personal Details and Equal Opportunities Form [DOC 119.50KB] and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to usbsrecruitment@sussex.ac.uk

You should attach your application form and all documents to the email in PDF format (we are unable to accept applications as google.docs or .pages) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

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