Clerical Assistant (Research) REF 1469

School/department: School of Mathematical and Physical Sciences
Hours: Full time or part time hours considered up to a maximum of 36.5 hours per week. Requests for flexible working options will be considered (subject to business need). As the role includes an element of covering reception core hours will be 9am – 5pm Monday to Friday.
Contract: Permanent 
Reference: 1469
Salary: starting at £18,688 to £20,836 per annum
Placed on: 7 June 2019 
Closing date:  21 June 2019.  Applications must be received by midnight of the closing date. 
Expected interview date: Early July
Expected start date: ASAP

Job description

We are seeking a helpful, enthusiastic and well-organised individual to provide clerical support in the School Office, which involves dealing with enquiries from students and staff on a range of matters mainly associated with research support and postgraduate research students. Tasks will include:

  • Coordinating and entering details of research papers on Sussex Research Online
  • Collating paperwork and signatures for research grant applications
  • PhD applications and enquiries
  • Support for research seminars

Experience of working in a busy customer service environment is essential, as is the ability to communicate effectively both orally and in writing. Experience of data entry and information systems is also essential. The School Office is vital to the smooth-running of the School and the postholder will be expected to contribute to the high standards of service delivery.

It is normal to appoint at the first point of the salary scale

Download job description and person specification Ref 1469 [PDF 133.62KB]

How to apply

Download our non-academic application form [DOC 183.00KB] and personal details and equal opportunities form [DOC 162.50KB] and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to

You should attach your application form and all documents to the email (don't use a web-based upload/weblink service) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

Download our terms and conditions summary for Clerical and Related Staff Terms and Conditions [DOC 35.00KB]