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Claim your expenses by the end of the financial year

With the University’s financial year end coming up on 31 July, it's worth your while preparing and submitting your out-of-pocket expense claims now.

Expense claims must be submitted and authorised before 31 July to be accounted for in the current financial year. Any claims submitted or authorised after this will be accounted for against the 2020/21 budget.

As a reminder, you can now prepare your out-of-pocket expense claims using the Expenses App. It's important that you attach a clear and complete image of your receipts to your claim so that budget holders can understand and authorise it, and so that receipts are available for HMRC and any research funders.

If receipts are not attached or unclear the budget holder will reject the claim back to you for re-submission, which may cause delay in getting your reimbursement, and may risk the expenditure being accounted for from the 2020/21 budget.

If you are unable to access your receipts currently, please explain the situation to your authoriser and add a comment when inputting your claim detailing the reason. Your receipts will need to be attached to the transaction at a later date – the Finance Service Desk can help you with this.
Information on how to download and use the app, and how to capture images of your receipts can be found on our website. Please also ensure that you delete any expense claims that are no longer valid, or they will be carried forward to the new financial year.
If you need further advice on any of the above, please contact the Finance Service Desk on or 01273 87(7172) between 8.30am and 5pm.

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By: Harvey Atkinson
Last updated: Friday, 24 July 2020

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