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How to change the message list columns in Outlook


These instructions are based on Outlook 2013 but should work the same in Outlook 2010.

Outlook's Reading Pane displays a list of the messages in any selected folder, arranged in columns of different information.  In the example below, the columns are shown with the Received column (which indicates the time each message was received) highlighted:

Outlook 2013 Received column

Let's suppose we want to replace the Received column with a Sent column, which indicates the time a message was sent.

  1. Right-click on the Received column, then click on View Settings... in the drop-down menu:

    Outlook 2013 columns view settings

  2. In the Advanced View Settings window, click on the Columns... button:

    Outlook 2013 view settings columns button
  3. In the Show columns window, you will see the names of the available columns on the left.   Scroll down to find Sent in the list, and (1) click to select it.  Then (2) click Add to add the Sent column name to the list on the right:

    Outlook 2013 add Sent column
  4. Now you need to move the Sent column name up the list so that it appears under the Received column name.   Click on Sent in the list to select it, then click on the Move Up button until Sent appears directly beneath Received:

    Outlook 2013 move Sent column
  5. Now you need to remove the Received column from the list.  Click on it to select it (1), then click the Remove button (2) to move Received to the list on the left:

    Outlook 2013 remove Received column
  6. Now click OK, then click OK again in the View Settings window.  You should now see your message list showing the Sent column having replaced the Received column.

Note that this change only affects the selected folder.   You can thus customise your view of other folders as required, choosing and removing columns as desired.

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This is question number 2284, which appears in the following categories:

Created by Sandy Radford on 29 March 2011 and last updated by Richard Byrom-Colburn on 20 October 2016