Finance Division

Accommodation

For Accommodation Fees please select from the topics below

How do I pay?

Please note that accommodation charges are due for immediate payment if you do not have a payment plan in place. Please see below for payment options.

Undergraduate

UG Tenancies (typically 39 weeks) are either payable in full, or in 3 instalments, taken in October, January and April. Payment plans are set up at the start of the academic year as part of the registration process or through your online Sussex Direct account. Instalments will be taken from your nominated debit or credit card.

Rent Waivers

If you are a first year undergraduate, in University managed accommodation and in receipt of a rent waiver (such as the First Generation Scholarship Scheme or Sussex Excellence Scholarship), your payment plan will be amended to reflect this. If the rent waiver has been applied to your student account before you set up a payment plan, it will be deducted from the total charge and the payment plan set up on the balance. You will have the normal number of instalments, for instance in October, January and April, but each instalment will be reduced. In the event your rent waiver is applied to your student account after you have set up your payment plan, we will manually reduce your remaining instalments accordingly.

Postgraduate

PG & Family Flat tenancies are typically 50 weeks and 52 weeks respectively, payable in full or in 4 instalments, taken in October, January, April and July. Payment plans are set up at the start of the academic year as part of the registration process or through your online Sussex Direct account. Instalments will be taken from your nominated debit or credit card.

Visiting & Exchange Students

Single term accommodation is payable in full and can be paid online through Sussex Direct.

Where accommodation is booked for 2 terms, you can either pay in full or in two instalments (typically payable in January and April for tenancies beginning in January). Payment plans are set up as part of the registration process or through your online Sussex Direct account. Instalments will be taken from your nominated debit or credit card.

Sponsored Accommodation

If your accommodation is being paid by a company or other organisation, please provide an award letter confirming your funding to the Housing Office. Award letters should be signed and written on company headed paper, and need to include your name, course, amount and duration of funding. They also need to specify your sponsor’s full contact details including email address.

Once the Housing Office has received your award letter, they will update your student account to reflect your funding, and an invoice will be issued to your sponsor accordingly. In the event your sponsor does not pay your accommodation, any outstanding amount will be transferred back to your student account and you will become liable for payment.

What if I incur additional charges?

All additional charges, other than rent, raised by the Housing Office or your Building Manager to your student account will be payable immediately and in full. Examples of additional charges are bedding or catering packs and replacement key charges. These can be paid online through Sussex Direct by debit or credit card.

What happens if I swap rooms / terminate my tenancy?

For more detailed information regarding your tenancy agreement please refer to the Housing Office webpages

http://www.sussex.ac.uk/residentialservices

Room Swaps

Should you wish to swap rooms within University managed accommodation, please complete a swap form at the Housing Office.  Housing will then raise a credit to your student account for the unused period of your original room, together with a charge for your new room and any swap fees that may be applicable. Once your account has been updated, and Student Accounts have been notified by the Housing Office, your existing payment plan will be amended to reflect these changes.  Should your remaining instalments increase as a result of a move to more expensive accommodation, you will be notified by email of the new instalment amounts.  Typically any swap fees will be deducted from the credit applied for your original room.  Please see the Housing Services web pages for full terms and conditions of your tenancy.

Terminating your Tenancy

Should you wish to terminate your tenancy, please complete a termination form at the Housing Office, stating the reason and date you wish to move out.  If you are withdrawing or intermitting from your course of study a fixed maximum liability will apply.  If you are moving to private, non-university managed accommodation you will remain liable for your rent until such a time as your room can be re-let to another student. Standard termination fees apply in all cases.  Please see the Housing website for full terms and conditions of your tenancy.

What if I am a Residential Advisor (R.A) ?

As part of the Residential Advisor scheme, regular RA’s will receive termly payments.  Subject to full, up to date payment plans being in place, these will be paid out directly or can be matched against outstanding accommodation charges on request.  Should payment plans be in arrears or where no suitable plan exists, these credits may be used to reduce outstanding rent charges at the discretion of Residential Student Support and Student Accounts.

Senior R.A’s will receive full rent rebates against their accommodation in accordance with the terms and condition of the scheme.  For further information please visit the Campus and Residential Support webpage http://www.sussex.ac.uk/campus-support

What happens if I do not pay my accommodation fees?

Failure to have an agreed payment plan in place and maintain regular payments may result in termination of tenancy, possession proceedings and/or referral to debt recovery agencies and/or instigating legal proceedings. If you are experiencing difficulties in maintaining your agreed payments, it is important that you discuss these with us in order that we can help to resolve any issues.

Please click on the link below for further information on the Debt Recovery Policy.

Debt Recovery Policy