School of Engineering and Informatics (for staff and students)

Health & Safety Audit 2016

The University of Sussex has contracted SEF (Sussex Estates and Facilities) to audit the Schools on a yearly cycle, including an audit of School-level Health & Safety arrangements.
This page offers guidance on the 2016 HSE audit in EngInf.

Watch an introduction to the 2016 Health & Safety audit in EngInf: Briefing on HSE Audit in EngInf 2016 [PPTX 8.82MB]

The law

Effective health and safety auditing provides the framework for compliance with the legal duty to monitor, maintain and review all matters and arrangements of Health & Safety.

By adhering to the Audit requirement and process, an organisation will be able to demonstrate that Heath & Safety is pro-actively managed in accordance with legislative, insurers' and Fire Department requirements.

Accepted best practice

Safety audits are widely accepted to be best practice as they enable organisations to focus resources on areas of need, prioritise actions and facilitate continuous improvement.

Audit: an official inspection of an organization's accounts, typically by an independent body.

The Health and Safety Executive define safety audits as:

“The collection of independent information on the efficiency, effectiveness and reliability of the total health and safety management system and drawing up plans for corrective action.” (from http://safety.rospa.com/safetymatters/info/safety-audits-ebook.pdf)

An alternative definition:

“An audit is a methodical, independent and documented assessment of a business’ system and processes, in which it is measured against regulated criteria to make sure health and safety standards are being upheld.” (taken from http://www.theworkplacedepot.co.uk/news/2013/10/08/importance-health-safety-audit/)

University of Sussex has stipulated audits of Schools to use The Universities Safety and Health Association (USHA) standard

For 2016 the HSE audit focuses on four criteria sections:

  • Leadership
  • Planning for emergencies
  • Health and Safety Arrangements
  • Risk assessment and risk control

The audit process recognises that there are obstacles each unit faces in developing and maintaining a comprehensive HSE management system. The audit is not intended as a crime-and-punishment exercise. Rather, its goals are to compile a capture of current state-of-play, and to provide recommendations and identify goals towards an improvement level of compliance.

SEF will continue to support local efforts, within the scope of its contract and resources.

Use this checklist to establish what documentation you already have in place, what you need to focus on next. 

Please send in as much of your HSE documentation to Margarita Steinberg, to make the auditing process swift and simple.

Download this checklist: Checklists for local documentation and implementation HSE audit 2016 in EngInf [DOCX 19.25KB]

Documents

In place

Work in progress

Risk Assessments

 

 

Risk Register, listing for each area

­  hazards

­  equipment

­  activities

 

 

Risk Assessments for location / each area

 

 

Risk Assessments for equipment

 

 

Risk Assessments for activities

 

 

Safety procedures

 

 

Safe systems of work / Safety Procedures for work activities in all significant areas

 

 

Local emergency procedures

 

 

Local emergency procedures for each area of significant risk

 

 

Local HSE induction & training records

 

 

Induction booklet / section on HSE in the School handbook

 

 

Induction booklet / section on HSE on handbook for each area, where applicable

 

 

HSE training objectives for all staff, as part of appraisal cycle

 

 

Record of attendance / signature for HSE induction for new staff and students, where relevant

 

 

List of Personal Protective Equipment (PPE) for each area / identified individual

 

 

Use this checklist to establish what you already have in place, what you need to focus on next.

Download this checklist: Checklists for local documentation and implementation HSE audit 2016 in EngInf [DOCX 19.25KB]

Criteria

In place

Work in progress

Risk Assessments

 

 

Risk Assessments recommendations implemented

 

 

Safety procedures

 

 

Safe systems of work / Safety Procedures for work activities in all significant areas implemented

 

 

Local emergency procedures

 

 

Recommended equipment for local emergency procedures for each area of significant risk is in place

 

 

Local HSE induction & training records

 

 

Recommended Personal Protective Equipment (PPE) for each area / identified individual available and in active use

 

 

HSE inspections

 

 

Recommended actions from HSE inspection followed-up / completed

 

 

 

 

Health & Safety webpages for the School of Engineering and Informatics are maintained by Margarita Steinberg,
If you come across anything needing correcting / have suggestions for improvements, please email me or call x 7600.

 

 

School of Engineering and Informatics (for staff and students)

School Office:
School of Engineering and Informatics, University of Sussex, Chichester 1 Room 002, Falmer, Brighton, BN1 9QJ
enquiries@enginf.sussex.ac.uk
T 01273 (67) 8195

School Office opening hours: Monday - Friday 09.00 - 17.00
School Office location [PDF 1.74MB]