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Welcome to Annual monitoring

Annual monitoring is one of the University’s key quality assurance processes and, along with processes of curriculum approval and periodic review, is intended to assure and enhance the quality of the University’s taught provision, and the student teaching and learning experience, both undergraduate and postgraduate.  Annual Monitoring includes modules  or courses franchised to a partner institution or taken off campus (e.g. year abroad, placements)

 These guidelines are designed to support Schools in the implementation of the annual monitoring process for modules and courses delivered to full-time undergraduate and postgraduate taught students in 2011-12 only.  It is recognised that the timing of postgraduate examination boards does not currently enable complete reporting at the end of the Autumn Term.

 The University Teaching and Learning Committee has established a Task and Finish Group to advise on improving the current procedure, time frame, and evidence base to provide a streamlined inclusive process for all University awards in the light of the University’s adoption of a new academic year structure and related policies and procedures.  The Group will report to the TLC in the SummerTerm.

The following constitutes the key changes for the interim 2012 process:

• To reflect revised academic structures, the Department report proforma has been replaced with a Course report proforma. The School report proforma remains the same. It is for Schools to decide how to organise the process internally between Department and School level, where this distinction exists. It is suggested that School contacts be named to co-ordinate the process internally from the module/course to School level.
• The process must be completed by the end of Week 11, Autumn Term and agreed reports uploaded to this annual monitoring web site by Friday 30th November 2012. Schools may need to hold an additional STLC to deal specifically with annual monitoring in order to meet this timescale. 
• Documentation, both the Course and School reports, will be considered at a Quality Enhancement Event that will be held on Monday 10th December 2012. This will identify actions to be considered further at University-level and note areas of good practice for wider dissemination. A report from this meeting will be fed back to Schools via the Spring Term UTLC meeting.

As is current practice, undergraduate and taught postgraduate provision may be reviewed at the same time, but the UGT provision must be completed by Friday 30th November and PGT in time for reporting to an augmented TLC in the Spring Term (March 2013). 

Note curriculum changes proposed as a consequence should be approved by the School Teaching and Learning Committee and submitted to June University Teaching and Learning Committee.

Revised documentation is provided on the Academic Office webpage and includes:

Annual Monitoring Handbook

Course Report Proforma

School Report Proforma

Existing Guidance on Data Analysis and Access

Other useful documentation includes: UK Quality Code for HE: Chapter B7 External Examining 

                                                       UK Quality Code for HE: Chapter B8 Programme Monitoring and Review