Academic Development and Quality Enhancement

Reasonable adjustments

Reasonable Adjustment (RA) to assessment at the University of Sussex

The University is committed to ensuring that all registered disabled students are fully supported in learning and assessment, in line with current legislation. The University will seek to provide  ‘Reasonable Adjustment’ (RA) to learning and assessment for a student whose disability meets the definition in the Equality Act 2010 if it is likely to impact on their learning and assessment. RAs will be considered in an anticipatory manner for all disabled students registered with the Student Support Unit (SSU). RAs will be for the duration of the course, unless otherwise stated. RAs will endeavour to support the student to take the planned mode of assessment in order to provide a fair and equal opportunity to succeed. 

It is University policy that all students registered with the Student Support Unit (SSU) may submit late within the published permissible lateness period without penalty (note:  your deadline does not changed).  No application needs to be made to submit late without penalty. This is referred to as the 'penalty waiver'.  In some cases, the 'penalty waiver' will not provide enough additional time and the SSU will make an application to the School Director of Student Experience (DoSE) to extend a deadline by up to 7 days beyond the cohort deadline.  This will usually be to improve the spread of assessments in an assessment period.  Where approved, this will result in a new individual deadline which will be published on your Sussex Direct web pages.  If you have an individual extended deadline, you may also make use of the published late submission period.  Therefore, with an individual extended deadline and use of the late submission period, it may be possible to submit up to 14 days after the cohort deadline.

During the late submission period, it is not possible to re-submit an assessment that was submitted on time or that was submitted during the permissible lateness period. This is a University regulation that applies to all students.   

Further information is provided in the documents below, including the procedure for the consideration of an application from the SSU.  Some Reasonable Adjustments must be approved by the University Reasonable Adjustment Panel.

Further guidance

Please refer to Regulation 2.8 in the Examination and Assessment Regulations Handbook for the full regulations:

http://www.sussex.ac.uk/adqe/standards/examsandassessment

The RA flowchart and approval table [DOCX 67.91KB] provides information on how applications for RAs are approved.

The RA guidance on variant papers and alternative modes [DOCX 26.45KB] is provided to support Schools.

Reasonable Adjustment FAQs 2018/19

Section 1: Registration of your disability with the University

1. Is there a deadline by which I have to register with the Student Support Unit (SSU)?

You must register with the Student Support Unit (SSU) as soon as possible at the start of your course and by week 3 of the first term at the University. Registering promptly should allow time for appropriate arrangements to be considered and put in place to support you with your learning and assessment. Successful registration with SSU means that you have provided sufficient evidence of your disability and have been assessed by an SSU advisor.

SSU contact details are available at:

http://www.sussex.ac.uk/studentsupport/

2. What if I don't register by this deadline?

You should register with SSU as soon as possible so that appropriate arrangements can be considered and put in place to support you with your learning and assessment. If you are diagnosed with a disability after the start of your course, you should contact the SSU as soon as possible to discuss support that may be available. If you register late with SSU it will not always be possible to set up RAs in time for your assessments, especially those that are due early in the academic year. You may submit an Exceptional Circumstances Claim for a late submission if your registration with SSU is not completed before your first assessments. Further details are provided in the Exceptional Circumstances FAQs available at:

http://www.sussex.ac.uk/adqe/standards/examsandassessment/ec

3. What evidence will I need to provide to SSU?

You will need to provide recent evidence from a professional that is appropriate to your diagnosis, for example, a full report, written within the last two years, from an educational psychologist that confirms when you were diagnosed with dyslexia, a letter from a medical practitioner that confirms you have a physical disability or a letter or DSA evidence form from a GP or qualified mental health professional (for example, a psychologist, psychiatrist, or community psychiatric nurse) which confirms diagnosis of a long-term condition which has lasted, or is likely to last for 12 months or longer, and which has a substantial negative impact on your ability to carry out normal daily activities. Normal daily activities include learning and assessment at the University. Occasionally you may be asked to provide more recent evidence, for example, a letter to confirm that your condition has not changed.

4. What types of conditions might fulfil the conditions for registration with SSU?

The following examples are conditions that are likely to fulfil these conditions:

  • Specific learning differences such as dyslexia and dyspraxia;
  • Autistic spectrum disorders including autism and Asperger’s syndrome;
  • Sensory impairments, especially those impacting hearing or vision;
  • Mobility difficulties and chronic pain impacting on mobility;
  • Long term health conditions, including cancer, HIV, diabetes and serious immune system disorders;
  • Chronic mental health difficulties including depression, bipolar disorder, psychosis and eating disorders.
5. What should I do if I have a short term condition, such as a broken limb, that impairs learning and assessment?

SSU will provide advice in such situations and the University will consider appropriate RAs, although there is no legal requirement to do so.

If you are pregnant you should contact SSU for advice including advice on RAs to support you with your assessments. The University policy on pregnancy is currently under review and will be available at:

http://www.sussex.ac.uk/studentsupport/

Section 2: Process for the consideration of Reasonable Adjustments to learning and assessment 

6. How will my situation be considered?

Once registered, the SSU will discuss your circumstances with you and may make an application for an Individual Learning Support Plan that includes Reasonable Adjustments (RAs) to support you with your learning and assessment. RAs to learning may include being given hand-outs in a larger font size by the tutor prior to lectures. RAs to assessment may include additional time in examinations, use of a scribe/reader or an extended deadline. Information on the following web pages sets out the approval process for each type of Reasonable Adjustment to assessment:

http://www.sussex.ac.uk/adqe/standards/examsandassessment/ra

You will note that some proposals require approval by the University Reasonable Adjustment Panel.

You will be flagged on the student records system and details of the impact of your condition on your ability to engage with particular modes of assessment will be shared with relevant members of staff, for example, the Module Convenor. You may ask that some aspects of your record are not shared although this may restrict the ability of the University to provide RAs that might be appropriate to your condition.

7. How long will it take for a decision to be made on the application from SSU regarding Reasonable Adjustments?

It depends on your circumstances and the type of Reasonable Adjustments (RAs) that need to be considered. RAs to support your learning will usually be agreed and put in place quite quickly by your School. RAs in relation to assessment may take longer depending on the type of RA. You should normally be informed of the outcome of an application that can be approved by the DoSE or Student Systems and Records Office (SSRO) within a few weeks of the application being made by SSU. However, decisions on applications that require approval by the University Reasonable Adjustment Panel will take longer. Please see the following web pages which show how different types of RAs are approved:

http://www.sussex.ac.uk/adqe/standards/examsandassessment/ra

8. Will the Reasonable Adjustments that are agreed apply to all my assessments?

Ususally Reasonable Adjustments (RAs) will be approved for all your assessments for the duration of your course. For example, if you are dyslexic you will normally be given 25% additional time plus an additional 15 minutes for all your exams for the duration of your course. However, RAs will be reviewed at the start of each year to ensure that they are still appropriate to support you in assessment. RAs to extended deadlines and presentation arrangements will also be reviewed annually by the School Director of Student Experience (DoSE). See Section 4 for further information. Some RAs will need an academic consultation with the School. See Section 3.1 and 3.6 for further information.

Section 3: Reasonable Adjustments that may be agreed

9. What sort of Reasonable Adjustments might be approved?

A range of Reasonable Adjustments (RAs) will be considered to support you to take the modes of assessment that have been approved on the modules on your course, for example, arrangements to support you in exams. Types of RAs that are available to enable you to take an exam include a scribe, a PC, small group or individual room, additional time (which can be used for writing or resting).

More complex decisions regarding Reasonable Adjustments are made by the University Reasonable Adjustment Panel.  Please see the following web pages which show the different types of RAs and how they are approved: 

http://www.sussex.ac.uk/adqe/standards/examsandassessment/ra

 

Section 3.1 Reasonable Adjustments to examinations

Section 3.1.1 Additional time in examination

10. I have been given 25% additional time in examination plus an additional 15 minutes rest break.  What does this mean?

Your examination duration has been extended by 25% following an application from the SSU. For example, if you have dyslexia, you will be given 25% additional time in all your examinations. All students given an additional 25% in an examination will also be given an additional 15 minutes that can be used for resting or writing. This can result in an exam duration of 2hr 45 minutes for a 2hr exam (2hr +25% (30 minutes) + 15 minutes = 2hr 45 minutes duration)).

11. I have been given 50% additional time in examination. What does this mean?

Your examination duration has been extended by 50% (up to a maximum of 4 hours) following an application that was made by SSU. For some students, 50% additional time will be given when it is considered that an additional 25% time plus the 15 minutes rest will not be sufficient. For example, for a student with dyslexia and a physical disability. This can result in an exam duration of 3hr for a 2hr exam (2hr +50% (60 minutes) = 3hr duration).

12. Will I have to rest at a certain time if I have been given additional time in examination?

For most students, the Invigilator will not monitor or record how the additional time is used.  This means that you can decide to carry on writing or to rest at your desk, depending on how you are feeling. Therefore, you do not need to inform the Invigilator of when you are resting.  However, you should follow any guidance that SSU has given about how best to use the additional time.  Occasionally, the Individual Learning Support Plan will specify that the Invigilator ensures that a rest break is taken at a designated time, for example, 15 minutes rest after every hour of writing.  In these circumstances, you will be asked to stop writing at a specific time to rest at your desk.

Section 3.1.2 Variation to an exam

13. I have been told that I will be given a variation of the exam paper because 50% or 100% additional time would mean that my exam was longer than 4 hours. What does this mean?

If the exam is 3 hours long, 50% additional time would result in an exam lasting 4.5 hours. The University has decided that no examination should be more than 4 hours, as a result of additional time. In this example, your School would be asked to provide a variation of the exam paper that could be completed in 4 hours. This would mean that you were asked to complete, for example, 3 questions out of 6 instead of 4 questions out of 6. In these circumstances your School will be asked to provide you with a specimen paper to support you in preparing for the exam, as for students taking the cohort exam paper. See Q14 and Q15 for further details.

14. I have been given a variation of the exam paper for one of my exams. Will I have a variation for all my exams?

A variation of the exam paper will be required where additional time would result in the exam duration exceeding 4 hrs (See Q13 for further details). A variation to the exam rubric will be agreed by the University Reasonable Adjustments Panel following academic consultation with the School regarding each module with an exam. This is to ensure that an appropriate variation of the exam paper is agreed that enables the module learning outcomes to be met.  It will usually be possible to provide a variation of the exam paper that will test the module learning outcomes in a way that is academically secure.

15. When will I be informed of the decision regarding a variation to the exam paper?

For new students in stage 1, the University Reasonable Adjustment Panel will consider applications in the October and November and you should normally receive an outcome by the end of November in relation to exams that are scheduled in the mid-year assessment period, provided you have registered with SSU by week 3 of the start of your course. For continuing students (those not in stage 1), the University Reasonable Adjustment Panel will initiate an academic consultation with the School before the start of the academic year to establish if a variant paper can be provided. You should normally receive an outcome by November in relation to exams that are scheduled in the mid-year assessment period. All students should normally receive an outcome by the end of March in relation to exams that are scheduled in the end of year assessment period.

Section 3.2 Reasonable Adjustments to submission deadlines

Section 3.2.1 Automatic penalty waiver

16. I sometimes struggle to submit on time. Can I submit my assessment late within the late submission period?

All students registered with the SSU can submit late within the published late submission period without penalty. This is called a penalty waiver. However, you should work to the published deadlines wherever possible as the deadlines have been carefully scheduled to integrate with teaching. SSU do not need to seek approval from the School Director of Student Experience (DoSE) for you to submit late within the late published submission period without penalty.You do not need to make an Exceptional Circumstances claim to have the penalty waived if you submit within the published late submission period. You should note that late submission is not available on all assessments, for example, group submissions (where working together is integral to the assessment) and assessments where rapid feedback is given.

17. How do I know if late submission is possible on my assessment?

Your assessment deadlines are published in your Sussex Direct pages. These pages indicate if a late submission is possible on each assessment. Submission up to 7 days late is possible on most assessments, but some assessments may only be submitted 24 hours late and for others no late submission is possible. It is not possible to submit after the published late submission deadline. (See Question 21 for information on submitting during the late submission period). If you have a number of assessment deadlines around the same time, for example, in an assessment period, SSU can make an application for an extended deadline to be considered. (See Q18 for more details).

Section 3.2.2 Extended deadline

18. I might struggle to submit within the late submission period.  Can an extended deadline be agreed to give me more time?

When you register with the SSU at the start of your course, the SSU may make an application for your assessment deadlines to be reviewed each year to see if extended deadlines can be considered that would allow longer for you to submit than is provided for via the late submission period.  This would normally only be considered where a number of assessments were due at the same time to help you stagger your deadlines, for example, during the mid-year or end of year assessment period.  Extended deadlines are approved by the School Director of Student Experience (DoSE) following an application from the SSU.  Where an extended deadline is agreed and combined with late submission, it would mean, for example, that you could submit up to 14 days after the approved cohort deadline (+7 days extended deadline + 7 days permissible lateness = 14 days after the cohort deadline).  (See Question 21 for information on submitting during the late submission period).  For some assessments it will not be possible to approve an extended deadline, if this meant that you were able to submit after feedback had been given to other students.  It is University policy that assessments cannot be submitted after feedback has been published to the cohort (otherwise you could benefit from feedback given to other students).  In addition, an extended deadline cannot be given for a group written submission or where a submission deadline would be on a weekend or bank holiday (not applicable to assessments submitted by e-submission). Also the School must allow time for marking and moderation before the exam board.  Therefore, the Director of Student Experience (DoSE) in your School will review your deadlines at the start of the year/term. 

19. Will my extended deadline be recorded on my Sussex Direct web pages?

Where an extended deadline has been agreed as a Reasonable Adjustment, your Sussex Direct web pages will show your individual extended deadline.   The original standard deadline shows in the tooltip when you hover over the permissible lateness indicator.  In the example below, the student may submit up to 14 days after the original cohort deadline, without penalty.

Late Submission Deadline Image

 

 

 

 

 

Marking cannot start on assessments submitted before the individual extended deadline, as you may replace your assessment up until your individual deadline.

20. I have been given and extended deadline of 7 days. Will I be able to submit late?

You may submit late within the published late submission period, without penalty. Using the example in Q19 above:

  • standard cohort deadline – 28 May 2015 (published in the tooltip)
  • + 7 day individual extended deadline – 4 June 2015 (your published individual deadline)
  • + 7 day late submission period (without penalty) - 11 June 2015

Section3.2.3 Late submission

21. Can I submit a revised version during the late submission period if I have already submitted my assessment?

The standard regulations apply to all students in relation to submission during the late submission period. This means that it is not possible to submit a revised version of your assessment during the late submission period once a submission has been made by the deadline or during the late submission period. This is because the marking process will have started. Therefore, you cannot submit a revised version during the late submission period in the following circumstances:

  • Penalty waiver: If your deadline was the standard cohort deadline and you submitted by the cohort deadline or within the late submission period after the standard deadline
  • Extended deadline: If you had an extended deadline and you submitted by your extended deadline or within the late submission period after your extended deadline  (Note: re-submission is possible prior to your individual extended deadline)

If you make an e-submission error during the late submission period, you should contact your School Office for advice.

Note: You can use the Turnitin - Originality Reports site in Study Direct to produce Turnitin Originality Reports without having to upload your file to the submission page. You should use this if you want to check for originality before submitting your assessment, as you will not be able to replace a file once submitted during the late submission period  This is available at: https://studydirect.sussex.ac.uk/login/

22. Can I make a claim for Exceptional Circumstances if I am unable to submit by the late submission deadline?

Yes, a claim for Exceptional Circumstances may be submitted for a non-submission.  Please note that the evidence in support of your claim must confirm that your circumstances were sudden, unforeseen and temporary at the time of the standard cohort assessment deadline or your individual extended deadline, not at the time of the late submission deadline. This means that there must either have been a sudden and unanticipated worsening of the condition for which you are registered with SSU, or some other circumstances, unrelated to your registered condition. You cannot use an Exceptional Circumstances claim as an addition to or substitute for your agreed RAs

Section 3.3 Deferal

23. Will it be possible for me to defer my exam or end of term assessment to another time?

An application from the SSU to defer an assessment will be considered by the University Reasonable Adjustment Panel. This would usually only be agreed for exams where you have exams scheduled on consecutive days during an assessment period or where an exam coincided with a scheduled clinical procedure.   An application would usually only be considered to defer other assessment modes, for example, an Essay due in the mid-year assessment period, where there were a number of submissions due and an extended deadline did not provide enough extra time.  If you experience illness or a sudden event that unexpectedly and temporarily impacts on your assessments, you may submit an exceptional circumstances claim instead of applying for a deferral.  Information on the exceptional circumstances process, and how this may be used by students with on-going circumstances, is provided at:

http://www.sussex.ac.uk/adqe/standards/examsandassessment/ec

Deferring any assessment will result in an uncapped sit of the resit mode being set the summer vacation assessment period (usually mid-August to early September).  Therefore, the mode may be different to the original assessment.  The sit would be weighted in accordance with the weighting of the missed assessment. In some cases, approval may be given, for example, to defer one exam out of 4 scheduled in the end of year assessment period. Deferring a number of exams will not usually be agreed as this would result in a ‘bunching’ of assessments in the summer vacation assessment period and may mean that you would not be able to graduate with your cohort (if you are in the final stage). An assessment may not be deferred into the end of year assessment period from the mid-year assessment period or into the next academic year.  Exceptionally, a project/dissertation may be deferred into the mid-year assessment period of the next academic year.  You should contact the School Director of Student Experience (DoSE) to discuss the academic implications of deferring an assessment.

Section 3.4 Presentations

24. Will I be able to do my presentation on a one-to-one basis rather than to a group?

The School Director of Student Experience (DoSE) may approve an application from SSU regarding presentation arrangements. The DoSE may approve a variation to the arrangements for a presentation for an individual student, provided this enables the module learning outcomes to be achieved. For example, a presentation may be given on a one-to-one basis to the same Marker, rather than to a group. However, it is not possible for a presentation to be made to a different tutor not involved in the marking for the cohort. The DoSE in your School will review your modules with a presentation at the start of the year/term to establish if an appropriate variation can be approved that will enable the learning outcomes to be met Where a variation is agreed the DoSE will confirm the arrangements to you. Where a variation to the presentation mode cannot be agreed you may wish to discuss an alternative mode
with SSU. The University Reasonable Adjustment Panel considers all applications for alternative modes of assessment.

Section 3.5 Timing of scheduled exam

25. Can I ask for my exams to be scheduled in the morning if I suffer side effects from my medication in the afternoon?

Scheduling exams in the morning, afternoon or alternate days may have a significant negative impact on the examinations timetable for all students and therefore does not meet the legal criterion of a ‘Reasonable’ Adjustment. However, depending on the circumstances, the University will attempt to schedule exams in line with the desired timing, provided this can be done without resulting in disruption to the exams timetable for other students. If your exams have been scheduled in line with the desired timing, you should note that this does not set a precedent for all future assessment periods.

Section 3.6 Alternative modes

26. Can I ask for an alternative mode to an exam?

All modes of assessment are approved as robust and secure methods of testing the module learning outcomes. Alternative modes of assessment will only be considered in exceptional cases where Reasonable Adjustments (RAs) to support the approved mode of assessment are not considered appropriate. An alternative mode can only be agreed where the School confirm that it will fully test the module learning outcomes, competence standards of the discipline/course and/or meets the requirements of a Professional and/or Statutory Body for accreditation purposes. Therefore, for some disciplines/courses/modules it may not be possible to test the learning outcomes with an alternative mode of assessment. Your School will have identified such situations in the course and module handbooks. See Section 4.2 for further details.

27: I have been given an alternative mode for one of my exams. Will I have alternative modes for all my exams?

In exceptional cases an alternative mode may be approved subject to discussion between the University Reasonable Adjustment Panel and the School regarding the module to establish that an alternative mode can be agreed (See Q26 for further details). This is to ensure that any alternative mode enables the module learning outcomes, competence standards and Professional and/or Statutory Body requirements for accreditation to be met. Therefore, an alternative mode has to be agreed for each assessment individually and may not be possible in all cases.

28. When will I be informed of the decision regarding an alternative mode to replace my exams?

For new students in stage 1, the University Reasonable Adjustment Panel will consider applications from SSU in October and November and you should normally receive an outcome by the end of November in relation to exams that are scheduled in the mid-year assessment period, provided you have registered with SSU by week 3 of the start of your course. For continuing students (those not in stage 1), the University Reasonable Adjustment Panel will initiate an academic consultation with the School before the start of the academic year to establish if an alternative mode can be agreed (See Q27 for further details). You should normally receive an outcome by November in relation to exams that are scheduled in the mid-year assessment period.  All students should normally receive an outcome by the end of March in relation to exams that are scheduled in the end of year assessment period.

Section3.7 Other Reasonable Adjustments that may be agreed

29. What other Reasonable Adjustments might be agreed?

A: Other Reasonable Adjustments include use of a Scribe/Reader, use of a PC or other equipment or assessment scheduled in a small group or individual room.

Please see the following web pages which shows the different types of applications and how they are approved:

http://www.sussex.ac.uk/adqe/standards/examsandassessment/ra

 

Section 4: Annual review of Reasonable Adjustments

30. Will there be a review of my Reasonable Adjustments (RAs)?

The Reasonable Adjustments (RAs) for all candidates are reviewed annually to ensure that appropriate RAs are in place. However, you should contact SSU should you have concerns that you wish to discuss with them, for example, a change in your circumstances.

In cases where an alternative mode has exceptionally been approved by the University Reasonable Adjustment Panel or additional time results in a variation of an exam being required, an academic consultation will take place with the School in relation to each assessment. See 3.1 and 3.6 for further details.

31. When will my modules be reviewed for Reasonable Adjustments like extended deadlines and presentation arrangements?

The School Director of Student Experience (DoSE) reviews submission deadlines and presentation arrangements at the start of the year/term in accordance with the approved Reasonable Adjustments set out in the Individual Learning Support Plan. In considering extended deadlines the DoSE will take care not to extend deadlines where this may result in a clash with scheduled examinations. (See also Q18).

Section 5: Exam conditions information

32. Can my exams be taken separately to the main cohort?

Yes, where agreed your exams may be scheduled in a small group room or, exceptionally, in an individual room, depending on your circumstances.

33. Can I walk around during the examination?
  • Small group room - if your exam is scheduled in a small group room with other students, you need to be considerate of others students.  Therefore, you may rest at your desk and have a drink/snack discreetly so that you don’t disturb other students.  You may not walk, stretch, or rest elsewhere within the examination room, as this will be distracting to others. 
  • Individual room – if your exam is scheduled in an individual room without any other students, you may walk, stretch, have a drink/snack, rest at the desk or within the examination room.
  • Small group room or individual room with access to the designated examination area - occasionally, approval will be given for a student to rest within the designated examination area.  If this has been agreed it will have been confirmed to you by Student Systems and Records Office (SSRO). In these circumstances you can rest, have a drink/snack, rest or exercise outside of the exam room within the designated examination area.  There will usually be a seating area in the designated examination area as well as access to fresh air from an open window and fresh water.  It is not possible to leave the designated examination area. This ensures that the exam is held in a secure environment, and that there is no risk of academic misconduct.
34. Can I leave the examination room for a break?

No it is not possible to take a break outside the exam room, unless SSRO have confirmed to you that you may take a break outside the exam room within the designated exam area (see Q 33).  If you leave the examination room you will not be allowed to return to continue with your exam. This is to ensure that the exam is held in a secure environment and that there is no risk of academic misconduct.

35. Can I go to the toilet during the exam?

Yes, if your exam is held in an individual or small group room, you can go to the toilet at any time during the exam including during the first hour. The Invigilator will put a line on your exam answer paper to record when you went to the toilet and the time that you returned.

36. Can I leave the exam if I am unwell?

Yes, you may leave the exam if you are unwell but you will not be able to return to continue with your exam. The Invigilator will record the time that you left the exam. You may ask SSRO for a copy of the Invigilator's report as evidence for an exceptional circumstances claim.

37.I have been given a scribe/reader. Will I have an opportunity to meet them before the exam?

Yes. You will be sent their name and contact details by SSRO. The University will pay for you to have a practice session with them before your exam.

Section 6: Information regarding written submissions approved as an alternative mode of assessment

An alternative mode may be approved in exceptional cases. (See Section 3.6 for further details).

38: I have been given an essay (ESS) to do as an alternative mode to an exam. What will the submission date for the essay be and when will I be given the essay title?

You will be informed of the Essay deadline by the Student Systems and Records Office (SSRO) in writing. The mode and deadline will also be published on your Sussex Direct web page. This will usually be submitted via e-submission. The essay deadline will be within or close to the assessment period that the exam is scheduled. The alternative mode is designed to test your learning at the end of the teaching period, like the exam. The School must ensure that the essay title and word length enable the module learning outcomes to be met and are appropriate to the level of study.

The essay title will normally be provided by your School at a time appropriate for the assessment. If you have a number of submission deadlines for alternative modes at the same time, the deadlines may be staggered, to help you manage your assessments.

39. I have been given a Take Away Paper (TAP) to do as an alternative mode to an exam. What will the submission date for the TAP be and when will I be given the assessment task?

You will be informed of the TAP duration and deadline by SSRO in writing. The mode, duration and deadline will also be published on your Sussex Direct web pages. This will usually be submitted via e-submission. The assessment task will usually be given to you at the time that the exam is scheduled. The alternative mode is designed to test your learning at the end of the teaching period, like the exam. The School must ensure that the TAP and word length enable the module learning outcomes to be met and are appropriate to the level of study. Students will usually be given 24 or 48 hours to submit a TAP. For some students, a TAP may not be appropriate as it may exacerbate a condition by extending the assessment duration.

The assessment task will be provided by SSRO. If you have a number of submission deadlines at the same time, the School Director of Student Experience (DoSE) may approve extended deadlines on your other assessments, to help stagger the deadlines. The duration of a TAP agreed as an alternative mode may not be extended and no late submission will be possible.

Section 7: Other Queries

Q40: I have started a PG course after completing an UG course at Sussex.  Will I be given the same Reasonable Adjustments as my UG course?

No. You need to register with SSU again at the start of your new course.  SSU will need to review your circumstances again and may ask for more recent evidence to be provided. Therefore, you should register with SSU as early as possible and by week 3 of the start of your new course.

41: Can I submit a claim for exceptional circumstances?

You may submit a claim for exceptional circumstances if your situation meets the criteria of sudden, unforeseen and temporary at the time of the assessment deadline.  You may submit a claim if you have an exacerbation of your registered condition or for circumstances which are unrelated to your registered disability.  Further details are provided in the Exceptional Circumstances FAQs available at:

Glossary

School Director of Student Experience (DoSE) – Each School has a designated DoSE. They have oversight of the student experience within the School which includes oversight of academic advising. 

Director of Teaching and Learning (DTL) – Each School has a designated DTL. They have oversight for academic matters within the School. 

University Reasonable Adjustment Panel - The University Reasonable Adjustment Panel considers more complex applications for reasonable adjustments to assessment that have been proposed by the SSU.  Membership includes a Director of Teaching and Learning from each cluster of Schools, the Director for the Student Experience and the University of Sussex Students’ Union Welfare and Education Officers.

Student Support Unit (SSU) - The SSU is based in Bramber House.  The SSU is a team of specialist advisors who support students with disabilities and mental health issues, students who are on the autistic spectrum and those with long-term conditions including Specific Learning Differences(e.g. AD(H)D, dyslexia, dyspraxia). More information can be found at http://www.sussex.ac.uk/studentsupport/.