Personal Assistant to Director of Communications and External Affairs/Team Administrator Ref 2679

School/department: Communications and External Affairs  
Hours: full time
Contract: permanent 
Reference: 2679
Salary: starting at £24,983 and rising to £28,936 per annum
Placed on: 30 November 2017
Closing date:  9 January 2018.  Applications must be received by midnight of the closing date. 
Expected interview date: 22 January 2018
Expected start date: ASAP

Job description

A fantastic opportunity has arisen for a highly organised and astute individual, with excellent communication skills, to provide comprehensive PA support to the Director of Communications and External Affairs.

The post-holder will provide a professional interface between the Director and her internal and external contacts.  You will be responsible for managing her busy diary and making all necessary meeting arrangements.  In addition, you will conduct research to ensure the Director is well-prepared for her commitments.

The post-holder will be required to maintain office systems and carry out a wide range of tasks.  At times you will be required to undertake project and administrative work for the division as required by the Director.

The successful candidate will be approachable and confident, with the ability to communicate effectively with a wide range of individuals. You will be expected to work well using your own initiative with a varied workload in a busy and interesting environment.

You will have excellent communication and IT skills, with the ideal post-holder having an working knowledge of social media and digital environments. The post-holder will also have managerial responsibility for two reception staff.

You will be part of a dynamic and friendly team, which is focused on punching above its weight.

Download job description and person specification Ref 2679 [PDF 44.69KB]

How to apply

Download our non-academic application form [DOC 183.00KB] and personal details and equal opportunities form [DOC 162.50KB] and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to

You should attach your application form and all documents to the email (don't use a web-based upload/weblink service) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

Download our terms and conditions summary for Clerical and Related Staff Terms and Conditions [DOC 35.00KB]

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